Administrative Assistant - SOP & Quality

Business Solutions Manager at Ultimate Staffing

We are seeking a highly organized and tech-savvy Administrative Assistant to join our client's growing team in Deerfield Beach. The ideal candidate is a proactive self-starter who enjoys creating structure, improving processes, and supporting multiple departments in a fast-paced environment. This role is perfect for someone who thrives wearing many hats and can easily adapt to shifting priorities.

• Take a written SOP and turn it into a flow chart.
• Take a flow chart and turn it into a detailed SOP or document.
• Leverage technology to streamline processes and enhance documentation accuracy.
• Training will be provided on internal systems and procedures – what's most important is a strong administrative foundation, an eye for process, and a can‑do attitude.
• High proficiency in various software, especially MS Office.

• Develop, update, and organize Standard Operating Procedures (SOPs) and process documentation.
• Create flow charts, visual process maps, and training documents from written procedures and vice versa.
• Monitor, maintain, and assist with the ISO 9001:
  Certified Quality Management System, including documentation, audits, and corrective/preventive actions.
• Support cross-departmental initiatives within Quality, Engineering, Production, Purchasing, Sales, and Project Management.
• Assist in the preparation and formatting of reports, presentations, and internal documentation.
• Coordinate vendor returns, track corrective actions, and ensure consistent document control practices.
• Participate in continuous improvement and quality initiatives by analyzing processes and identifying areas for optimization.

• 2+ years of administrative or documentation experience.
• Previous experience in manufacturing, marine, or construction project administration, or as a technical writer, particularly with SOPs, flowcharts, and process documentation – a strong plus.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Visio or similar process mapping tools.
• Exceptional attention to detail, organization, and written communication skills.
• Ability to multitask, prioritize, and work independently while maintaining accuracy and composure.
• Analytical mindset with a drive for improvement and efficiency.
• Comfortable supporting multiple departments and collaborating across teams.

Send your resume (in Word format).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Referrals increase your chances of interviewing at Ultimate Staffing by 2x.

Entry level

Full-time

Administrative, Product Management, and Project Management

Administrative and Support Services