Senior Project Administrator

Senior Project Administrator – (Certified Payroll & Compliance)

Location:

Fort Lauderdale, FL | Type:
Full-Time | On-Site | Compensation: $100,000 – $115,000 annually (based on experience)

Base Pay Range: $/yr - $/yr

Apple One is working with a highly established commercial General Contractor that has been in business for over 40 years and maintains a strong presence throughout the South Florida construction market. This organization is known for delivering complex commercial projects while maintaining high standards for compliance, documentation, and operational excellence.

The Senior Project Administrator is responsible for overseeing project billing support, certified payroll, labor and regulatory compliance, lien law administration, and risk documentation from project setup through close-out.

The focus is strictly on accurate billing execution, compliance, documentation, and audit readiness.

The ideal candidate has deep experience supporting Cost-Plus and GMP projects, strong knowledge of Florida lien laws, hands‑on exposure to Certified Payroll (Davis‑Bacon), and experience with publicly funded or affordable housing projects, including Section 3 compliance.

This role works closely with Project Managers, Project Executives, Accounting, subcontractors, and vendors to ensure projects remain compliant, well‑documented, and audit‑ready.

Procore experience is required.

Bilingual English/Spanish is strongly preferred.

• Support Project Management with complete and compliant project setup at inception.
• Prepare and ensure timely filing of Notices of Commencement.
• Set up subcontractors and vendors, confirming pre-qualification requirements are met.
• Process and distribute owner contracts, exhibits, subcontracts, purchase orders, MSAs, PCCOs, and related agreements.
• Prepare, review, and submit Cost-Plus and GMP owner billings in accordance with contract requirements.
• Collect, review, and submit project invoices and subcontractor pay applications for approval.
• Ensure approved costs are accurately imported into the accounting system.
• Coordinate billing backup and documentation with Accounting to ensure accuracy, completeness, and timeliness.
• Collect, track, index, and maintain payment-related documents, including:
  • Subcontracts and purchase orders
  • Lien waivers and affidavits
  • Notices to Contractor / Notices to Owner
  • Notices of Non-Payment
• Track and manage lien-related documentation to ensure compliance with Florida lien laws.
• Maintain current subcontractor and vendor insurance certificates and required endorsements.
• Coordinate insurance documentation review with the company’s insurance broker.
• Work directly with subcontractors and vendors to resolve documentation, insurance, payment, and compliance issues.
• Take the lead in resolving agreement and insurance issues, escalating to Project Leadership as needed.

• Enforce Davis-Bacon, prevailing wage, Certified Payroll, and Section 3 requirements on applicable projects.
• Review and verify Certified Payroll reports for accuracy and compliance.
• Collect, track, and submit labor compliance and Section 3 documentation for owner and governmental reporting.

• Coordinate with Project Management and Accounting to ensure timely, compliant project close-out.
• Manage final billings, lien releases, affidavits, and required close-out documentation.
• Provide documentation and support for internal and external audits.
• Serve as a liaison between Project Teams and Accounting.
• Provide guidance to Project Managers on billing procedures, lien compliance, certified payroll, and documentation standards.
• Train and mentor Project Administrators and junior staff on compliance and documentation processes.
• Maintain current knowledge of lien laws, labor compliance regulations, and best practices.
• Perform other duties as assigned by Project Management, Accounting, or Executive Leadership.

• Bachelor’s degree in Accounting, Finance, Construction Management, or a related field required.

• 5–10 years of progressive experience in…