Office Manager

Description We are looking for an organized Office Manager to support daily operations for a wholesale distribution business in Florida. This contract-to-permanent opportunity is ideal for someone who is comfortable balancing office administration with bookkeeping tasks in a fast-paced environment. The position will play a key role in keeping financial records accurate, coordinating front-office activities, and ensuring the workplace runs smoothly.

Candidates with experience in construction-related environments will be especially well suited for this role.

Responsibilities:

- Oversee day-to-day office operations and keep administrative processes running efficiently across the workplace.

- Manage bookkeeping activities in Quick Books, including maintaining accurate records and supporting routine financial tracking.

- Review and reconcile company credit card transactions to ensure expenses are properly documented and recorded.

- Assist with payroll-related tasks by preparing and organizing information for the external payroll provider.

- Handle accounts payable duties, including processing invoices and helping maintain timely vendor payments.

- Welcome visitors, answer incoming calls, and provide attentive front-desk support for the office.

- Monitor inventory levels for office materials and coordinate the ordering of supplies as needed.

- Support general administrative needs by organizing documents, maintaining files, and assisting with office coordination.

- Contribute to operational continuity by helping with finance or office system updates when needed. Requirements - Proficiency in Quick Books is required for success in this role.

- Prior experience in office management, bookkeeping, or a similar administrative position is needed.

- Working knowledge of accounts payable processes and expense reconciliation is required.

- Ability to assist with payroll coordination and maintain accurate financial information.

- Strong administrative skills, including reception support, document organization, and supply management.

- Construction industry experience is highly preferred.

- Excellent attention to detail and the ability to manage multiple responsibilities effectively.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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