Bookkeeper​/Accounting Coordinator – Interior Design Studio

To be considered for this role, applicants must submit a cover letter explaining their experience with accounting, client billing, and financial operations for luxury residential interior design (or a closely related project-based design field), along with their salary requirements. Applications missing these elements will not be reviewed.

Sabrina Rose Interiors is a luxury residential interior design firm known for its personalized, detail-oriented approach to high‑end design. We deliver sophisticated spaces through a balance of creativity, precision, and exceptional service.

We are seeking an Accounts Coordinator (Finance & Billing) who is exceptionally organized, proactive, and detail‑focused. This role anchors the financial operations of our studio—overseeing client invoicing, vendor payments, reconciliations, and project‑level reporting to keep our design work supported by clean, accurate numbers.

This is an ideal opportunity for someone who enjoys the rhythm of a design studio, thrives on structure and accuracy, and takes pride in managing the financial details that keep a creative team running efficiently.

Pay: $22.00 — $28.00 per hour (based on experience)

Reporting to the Executive Director and working closely with our CEO, Project Coordinator and Procurement team, you will oversee:

• Client invoicing and billing cycles
• Vendor payments and reconciliations
• Monthly financial reporting and cash‑flow tracking
• Supporting the transition from Fresh Books to Quick Books with our external consultants
• Finance‑driven process improvements that keep our projects profitable and organized

This role is ideal for someone who is detail‑oriented, proactive, and comfortable owning the accounting function in a small but growing interior design business.

• Oversee invoicing, billing cycles, and payment collections for all client projects.
• Manage accounts receivable and reconcile balances with clients.
• Provide prompt, professional support for client billing questions and coordinate clarifications with design and procurement teams.
• Track client retainers and advance deposits; manage draw‑downs to ensure accounts remain accurate and current.

• Manage accounts payable and reconcile balances with vendors.
• Collaborate with vendors to set payment schedules and confirm contract terms.
• Maintain organized digital filing systems for reimbursements, bonuses, credits, and financial adjustments.

• Complete monthly bank and credit‑card reconciliations.
• Deliver timely financial reports (P&L, Balance Sheet, project‑level P&Ls) within five business days of month‑end.
• Maintain and organize sales‑tax support documentation, including FF&E sales details and exemption certificates; reconcile data for CPA filings.
• Process 1099 contractor payments, monitor timesheets, and support employee hour tracking in collaboration with the Executive Director, Project Coordinator, and HR.

• Support the transition from Fresh Books to Quick Books, including data cleanup and coordination with the AFSG consulting team under the direction of the Executive Director and external CPAs.
• Partner with the Project Coordinator to integrate billing triggers into Asana project milestones and formalize this into a documented SOP.
• Document new finance workflows and assist in training relevant staff (written SOPs and/or short training videos).
• Create a cross‑training plan to ensure continuity of accounting functions during PTO or emergency absences.

• Provide concise monthly financial snapshots (e.g., invoice turnaround times, aged receivables, margin flags) to the Executive Director and CEO.
• Develop profitability‑analysis reports by client, project, and phase to evaluate margin health and recommend adjustments to pricing or workflows.
• Maintain a rolling 12‑week cash‑flow outlook by comparing scheduled receivables to upcoming payables, and alert leadership of projected surpluses or shortfalls.

• 3 years of experience in bookkeeping, accounting, or finance coordination.
• Required: experience in an interior…