Administrative Assistant

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This range is provided by Net2

Source (N2S). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$21.00/hr - $22.00/hr

Title:
Administrative Assistant

Duration: 06+ Months with possible extensions

Responsibilities:

• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Calendar management for bankers (Associate level+)
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including:
  Visa applications, International flight and accommodation bookings
• Car bookings
• Expense processing and timely expense management
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Skills:

• Excellent Microsoft Word, Excel and Outlook skills
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a “can do” attitude
• Zero to one years of experience

• Seniority level
  
  Entry level

• Employment type
  
  Contract

• Job function
  
  Administrative, Accounting/Auditing, and Finance
• Industries Insurance, Investment Banking, and Financial Services

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