Administrative Coordinator

Career Category Administrative Job Description

Join Amgen’s Mission of Serving Patients. At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas—Oncology, Inflammation, General Medicine, and Rare Disease—we reach millions of patients each year.

As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller, happier lives. Our award‑winning culture is collaborative, innovative, and science‑based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team.

Join us and transform the lives of patients while transforming your career.

Let’s do this. Let’s change the world. In this vital role you will provide complex administrative support to various executives within the Customer Data & Analytics (CD&A) department. Flexible commuter role to Deerfield, IL. You will work on‑site 2–3 days a week.

• Support multiple Executive Directors (currently
  3) and act as back up to other team admins, including the SEA
• Proactively manage multiple complex calendars by setting up and coordinating virtual and/or in‑person meetings across multiple time zones
• Manage multiple priorities in a continually changing environment
• Critical thinking and creative problem‑solving skills
• Orderly establishment, maintenance and retrieval of filed information and correspondence, composing and editing correspondence
• Make travel arrangements and process expense reports in a timely manner
• Onboard new hires and help assimilate into the team; assist with offboarding as needed
• Work closely with other team members, company‑wide ACs and cross‑functional partners
• Source of knowledge and guidance with ability to field questions and share information with the team
• Flexibility and adaptability to system upgrades, migrations, changes in ways of working
• Manage/assist with special projects, event coordination, team building virtually and F2F
• Maintain department distribution lists, anniversaries, birthdays
• Perform independent research and prepare information for special projects as assigned

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is personable with these qualifications.

• Associate’s degree and 2 years of administrative experience
• OR 2 years in a technical school setting with hands‑on experience
• OR High school diploma / GED and 4 years of administrative experience

• 5 years’ experience in an administrative support role
• Strong Outlook, Microsoft suite:
  Excel, PowerPoint Skills, Forms, Word
• Knowledge of Web Ex, MSTeams, SharePoint and Concur
• Bachelor’s degree
• Amgen experience preferable: culture, business operations, internal web
• Experience working in biopharma or healthcare industry
• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast‑moving, results oriented environment
• Discretion in dealing with proprietary information
• Helpful, can‑do attitude with a solution‑oriented approach
• Polite and personable ‘team player’
• Skilled at remaining calm under pressure

From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development…