Director of Legal Operations

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies.

Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients- that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don't settle for the mediocre. Each of us is driven to help improve patients' lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

This position is charged with leading the global Legal operations and strategic projects, lead Legal Department's operations related to outside counsel management, legal technology, project management and process improvement, knowledge management, financial planning, and administrative operations. This role will partner closely with the entire legal team and other shared service partners such as Finance, IT and HR.

This individual will serve as a partner to members of the Legal Department and will collaborate effectively across the Company to assist the Company in meeting business objectives. They must present with credibility and confidence in an action-oriented environment. They must have strong collaboration and project management skills to support the design and implementation of the Legal Operations capabilities.

• Enhance existing and identify new tools to enable streamlined team collaboration and workflow automation both within the legal team and among business partners.
• Lead legal technology system deployments, enhancements and related process guidelines.
• Improve data integrity and analytical reporting capacity.
• Partner with technology teams to troubleshoot equipment/systems issues.
• Develop and maintain technology roadmap, champion the usage of technology to ensure and enhance Legal Department efficiency.

• Prepare accurate legal budget projections and monitors spend.
• Provide leadership and other budget owners with budget analysis and management recommendations.
• Partner with attorneys and other professionals to gather full matter costs worldwide to aid active spend management and continue to supervise operational costs for improved budget forecasting accuracy.
• Lead monthly reconciliation and reclassification requests, and quarterly budget estimate updates.
• Supervise and guide legal billing, including rate approvals, invoice review and payment; resolve processing issues.

• Facilitate the management process for sourcing, negotiating, selecting and leading law firms through defined process and reporting.
• Participate in planning and implementation of strategic outside counsel initiatives and support active law firm management.
• Lead monthly Law firm matter budget review process and lead annual revision and distribution of billing guidelines and terms of engagement.
• Offer analysis and recommendations with respect to alternative fee arrangements; review draft agreements.
• Lead reporting and analyses of legal services spend.
• Lead content, logistics and analysis for RFPs and competitive bidding process.

• Facilitate transparent and easily accessed legal practice and operations information to support global legal staff performing their responsibilities at the highest possible level of effectiveness and efficiency.
• Direct CLE program and professional association membership.
• Lead logistics for Legal Department, Town Hall Calls and similar meetings, including delegation of scheduling, technical support, communications and meeting materials
• Supervise development and maintenance of a Legal Homepage and internal legal specific social media characterized by transparency and availability of legal practice and operations information.
• Track trends in law industry and participate and collect relevant benchmarking to advise department initiatives.

• Develop and improve processes to accurately track global staffing of law department, lead onboarding and offboarding processes.
• Own the maintenance of global legal directories, including supervising hires and departures, open positions, email distribution lists, and system access.
• Lead annual client satisfaction survey.

• Support Legal Department Leadership team with annual goal planning and quarterly tracking, as well as lead corporate initiatives that impact Legal.
• Lead goal setting process including quarterly updates.
• Lead projects, serve as the Legal Department Liaison between other…