Health Services Secretary

Description

Keep our nursing team organized, supported, and focused on what matters most: our residents!

Are you organized, detail-oriented, and someone who enjoys helping others? Oak Crest is looking for a Health Services Secretary to support our nursing department and help keep our day-to-day operations running smoothly.

This is more than a traditional clerical position. You’ll be an important part of our healthcare team, helping coordinate information, manage central supply, support nursing staff, and contribute to a welcoming environment for residents and families.

• Keep nursing units organized by maintaining resident records, filing systems, documentation, and important forms.
• Support the admissions process by completing checklists, preparing paperwork, verifying insurance information, and coordinating necessary documentation.
• Maintain schedules for routine laboratory work, assist with requisitions, and help coordinate resident care documentation.
• Assist nursing leadership with staff schedules, shift coverage, and daily administrative needs.
• Monitor, order, and organize nursing supplies and equipment to ensure staff have what they need.
• Help maintain accurate monthly inventory records and resident billing information.
• Communicate professionally with residents, families, staff, and outside providers.
• Provide occasional hands‑on resident care assistance as a CNA when needed.

• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Comfortable using computers, including Microsoft Word and Excel.
• Previous clerical or administrative experience preferred.
• A positive, dependable attitude and willingness to support a busy healthcare team.
• Current Illinois CNA certification required
• Ability to balance multiple priorities while maintaining accuracy and confidentiality.

At Oak Crest, we’re a faith-based, nonprofit senior living community where relationships matter. Our team is committed to treating residents with dignity, compassion, and respect while supporting one another in meaningful work.

If you’re someone who loves keeping things organized, enjoys working with people, and wants to make a difference in a healthcare setting, we’d love to meet you!