Storekeeper II

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Position Summary, Requirements, and Qualifications

Overview

Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.
This position in part of the Materials Management team, which is part of the Facilities Management and Campus Services operations reporting to the Division of Administration and Finance.

Position Summary

The employee in this position is responsible for the preparation and completion of receiving, storing, issuing, recording, returning, and security of all commodities and materials in Central Receiving, Central Stores and the Materials Distribution Center ( MDC ). Individual must process receipts promptly for either warehouse storage or immediate re-delivery. Work requires the use of initiative and judgment in cooperating with vendors, repair technicians, trades, and other personnel to provide a timely flow of all commodities and services in accordance with the needs of the university.

Essential Duties and Responsibilities

• Fill orders received from university departments and trades.
• Promptly process order forms for entry into the billing charge-back system; pack and label filled orders for pick-up or re-delivery on campus by others.
• Checks stock against shipping authorizations for agreement as to quantities, descriptions, sizes, conditions, and conformation to purchase order.
• Issue stock as requested on requisitions by checking items against stock levels on hand, suggesting substitutes, and noting quantities issued on requisitions.
• Issue stock as requested on the MDC requisition cards by checking items against stock levels on hand, suggesting substitutes, noting quantities issued on the requisition record and obtaining appropriate signatures on special project orders.

• Assists in the receipt, unpacking, storage, sorting and delivery of materials shipped to the university.
• Receive and unload incoming orders from vendors or contract carriers and process orders for warehousing or re-delivery after checking for visible damage and compliance with specifications such as count, grade, weight, and pack.
• Maintains records of receipts, dates when items are received and records of issuance to trades or departments.
• Addresses all delivery issues and works with Central Stores Manager to resolve problems.
• Unpacks, inspects, and returns defective, excessive, broken or incorrect items.
• Performs all shipping functions to insure items are shipped according to carrier specifications.
• Assists customers with tracking/finding where freight is located.
• Assists with managing warehouse space.
• Selects, determines, and applies store‑keeping guidelines, procedures, and methods without specific interpretations from supervisors.
• Records documents in the work order system, listing data such as the contractor, the purchase order number, and the date received.

• Refers situations involving major deviations from established methods to the Manager and make recommendations suggesting a course of action to be taken.
• Makes suggestions concerning the alignment of services to operating requirements such as…