Project Assistant

Project Assistant

Sligo Systems is a full-service systems integrator providing engineering services and fabrication of custom industrial automation and process systems for a wide range of applications in Municipal Solid Waste, Oil & Gas, and Water & Wastewater markets. Project implementation involves a variety of equipment manufacturers, software packages, process and network architectures, and includes HMIs, PLCs, and associated components from all major OEMs.

We are looking for our next great Project Assistant to join the team in our Deland office.

The Project Assistant provides essential administrative and operational support to the Project Manager and cross-functional teams. This role helps ensure accurate quoting, clear communication, and smooth coordination between departments from initial inquiry through product delivery. The ideal candidate is organized, detail-oriented, and committed to maintaining consistency and accuracy throughout each stage of the project.

• Assist in generating and tracking customer quotes and project documentation.
• Collect and verify pricing, materials, and lead time information from internal departments and vendors.
• Maintain organized records of quotes, orders, and project updates within company systems.
• Support the creation of technical documentation, presentations, and reports as needed.

• Serve as a liaison between engineering, production, purchasing, and logistics to ensure smooth project execution.
• Coordinate order entry, track project progress, and support communication between internal teams.
• Monitor timelines and assist in following up on open tasks or customer requirements.

• Communicate professionally with customers to confirm details, gather missing information, or provide updates.
• Schedule and prepare materials for project meetings, technical discussions, or status reviews.
• Support data entry and reporting to keep leadership informed of quoting and project pipeline activity.

• High school diploma or equivalent
• 1-3 years of experience in a manufacturing, technical, sales, or project coordination environment
• Strong attention to detail, organizational, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); at least 50 WPM
• Ability to work collaboratively across departments and adapt to changing priorities

EOE/AA/M/F/Vet/Disability
Sligo Systems maintains a drug-free workplace.