Administrative Assistant

Position: ADMINISTRATIVE ASSISTANT I - 55000516

Administrative Assistant I

Requisition No: 866801

Agency:
Department of Transportation

Working Title:

ADMINISTRATIVE ASSISTANT I -

Cost Center 562 / Traffic Operations

OPEN COMPETITIVE

CONTACT PERSON:
Tracey Scott

CONTACT EMAIL ADDRESS: tracey.scottte.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,076.92 ($54,000.00 annually)

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

Position Overview

This position will support the Traffic Operations office by managing administrative functions for the department, including human resource actions, purchasing, and inventory management. This position contributes to FDOT’s mission by addressing the administrative needs of each unit within Traffic Operations to ensure that tasks are completed timely and efficiently.

Key Responsibilities

• Assists in managing the overall administrative functions of the District Traffic Operations Office.
• Assists in planning, coordinating, and organizing work assignments and projects.
• Coordinates and reviews personnel actions including recruitment, selection, classification packages, and performance evaluations.
• Maintains file system, correspondence, meeting minutes, personnel actions, and related documents.
• Coordinates purchases, transfers, and surplus of equipment; processes purchasing card charges in Works; reviews and distributes mail.
• Processes correspondence and requests for staff and management; serves on administrative support and special events committees.
• Coordinates, schedules, and sets up conferences and meetings for the District Traffic Operations Office.
• Provides direction and assistance to staff on personnel rules, travel requests, reimbursements, and department policies.
• Cooperates with management and staff to process personnel paperwork in accordance with department requirements.

Required Knowledge, Skills, and Abilities

Knowledge of:

• Administrative principles and practices.
• Office procedures and practices.
• The principles and techniques of effective communication.

Skills in:

• Written and verbal communication.
• Reading, interpreting applicable rules, regulations, policies and procedures.

Ability to:

• Collect data related to administrative functions (human resources, purchasing, report writing).
• Prepare correspondence and administrative reports.
• Understand and apply applicable rules and policies.
• Work independently.
• Plan, organize, and coordinate work assignments.
• Establish and maintain effective working relationships.

Other Job-Related Requirements

• Level II background check required.
• Must respond to emergencies.

Minimum Qualifications

• Two years of experience in an administrative or support role in a professional office setting.
• Associate’s degree acceptable in lieu of required work experience.

Compensation

Annual Salary Range: $43,603.69 - $56,428.30

Benefits

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision, and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

Location

DISTRICT 5 TRAFFIC OPERATIONS

719 S. Woodland Boulevard

DeLand, FL 32720

Equal Opportunity Employer

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation must notify the agency hiring authority. Receipt of accommodations may be provided upon request.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans’ Preference

Candidates eligible for Veterans’ Preference will receive preference in employment. Documentation requirements are available upon request.

Contact Information

People First Service Center: (Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time)

Final date to receive applications

Applications accepted until position is filled.

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