Maintenance Project Manager at Florida Department of Transportation

Maintenance Project Manager II / District Five / District Maintenance

Through cooperation, coordination, and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC:
Trust, Relationships, Respect, Empowerment, and Communication.

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

District Five
719 S. Woodland Boulevard
DeLand, FL 32720

Perform advanced work on the development, oversight, management, and administration of multiple contracts. Revise and oversee preparation, scheduling, and execution of work order-driven, asset maintenance, and other performance-based contracts, requiring an in-depth knowledge of contract and budget administration procedures. Administer all contract requirements including, but not limited to: complete Asset Maintenance Monitoring Plan, enforcement of the Maintenance Rating Program (MRP) payment and retainage and/or penalties as required.

Ensure timely encumbrance and expenditure of funds within the fiscal year time frame. Coordinate between the State Maintenance Office, Department of Corrections, District Maintenance Office, District Contracts Office, and local maintenance and construction offices to ensure the development and implementation of the Maintenance Contract Program. Monitor assigned projects to ensure the administration is in accordance with the contract documents and all department policies and procedures.

Review contractor’s technical proposals and serves as an advisor to Technical Review Committees as assigned.

Process monthly invoices and apply any pay adjustments. Coordinate day-to-day with all assigned Contractual Partners including resolving all non-compliance assessments and audit results, documenting all correspondence to the Contractor. Review and approve lane closure requests. Advise higher level managers in District and Central Office on problems or policies related to administrative issues. Report on the status of all assigned contracts and make recommendations for future improvements.

Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S.

Attend project scope, pre-construction, and project progress meetings. Manage and monitor respective projects for satisfactory performance and compliance with Department specifications, policies and procedures. Coordinate and facilitate the issuance of work documents and work orders for contracts. Review reports of inspection; verify, prepare and process pay estimates and all other required project correspondence. Review and approve invoices. Develop contract modifications. Review and make recommendations for further action with respect to contract claims.

Coordinate Federal Highway Association (FHWA) approval and field inspections when necessary. Recommend final acceptance of projects. Perform contractor performance evaluations and in-depth engineering reviews. Prepare and process project close-outs.

Review Work Program Design and Construction Projects within the limits of Asset Maintenance Contract limits. Act as liaison between the Asset Contractor, the Design Project Manager or other Department Units within the project limits.

Manage public relations and resolution of customer concerns related to assigned projects under contract. Maintain contact with elected officials, general public, and representatives conducting business with the Department. Provide timely and accurate written and verbal responses while promoting courteous, professional, and respectful interactions with all customers. Ensure compliance with Department policies and procedures. Provide engineering support in resolving project related problems.

Provide technical assistance and related coordination activities with other entities within project limits.

• Engineering…