Accounting Technician

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Under direction, provides a variety of routine to difficult financial and general accounting support for assigned accounting functions. Performs a broad spectrum of technical accounting support duties that include journal entries, account maintenance, data entry, report preparation and record keeping.

Disclaimer – This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed. In other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs responsible accounting or financial office support work in accounts receivable and payable, cashiering, and utility billing.
• Reviews invoices and related documentation and prepares accounts payable for payment.
• Maintains various subsidiary ledgers, auditing and reconciling reports and information, and posts data as required. Generates general ledger entries.
• Prepares and reconciles month‑end reports to balance with the General Ledger.
• Enters and retrieves data and prepares reports following established formats.
• Prepares and updates a variety of reports and forms, which may require the use of arithmetic calculations.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• Provides factual information to the public or to City staff regarding policies, rules, or procedures.
• Prepares listings of delinquent utility accounts and notifies utility customers of delinquent accounts and resolves delinquency or notifies Public Works to discontinue service.
• Opens new service accounts, determines the proper deposit, and assigns account numbers. Enters utility payments and meter readings into computer.
• Performs cashiering functions for the City and accepts payments, fees and deposits for utility service, business licenses, building, planning and engineering permits, and various licenses, hanger payments, parking citations, yard sale and car wash licenses and for a variety of other City licenses, fees, and services.
• Receives monies collected by other departments.
• Prepares receivables receipts, balances daily cash receipts, prints reports for audit trail and makes bank deposits.
• Performs a variety of general office support work.
• Proofreads and checks materials for accuracy, completeness and compliance with department and City policies and regulations.
• Maintains and processes a variety of accounting‑related forms, researches and compiles information from such files.
• Operates standard office equipment.
• May serve as backup for the supervisor or be assigned to supervise other accounting staff.
• Performs a variety of other duties as assigned.

Knowledge of:

• Principles and practices of PC’s and related software.
• Basic telephone etiquette and operation of telephone and related communications systems.
• Financial record keeping, bookkeeping, and basic governmental accounting principles and practices.
• Basic principles and practices of auditing.
• Oral and writing communication skills.
• Business letter writing and the standard format for typed materials.
• Basic record keeping principles and practices, basic business mathematics, and the operation of standard and specialized accounting office equipment.

Skilled in:

• Reading, interpreting, and applying written policies, procedures and rules.
• Performing accurate detailed work, including arithmetic computations.
• Memorizing codes, names, locations and other detailed information.
• Assessing the critical importance of information received.
• Composing routine correspondence from brief instructions.
• Preparing clear and concise reports.
• Organizing, researching, and maintaining accurate records and filing systems.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Prioritizing work and coordinating several activities.
• Using initiative and making sound and independent judgments within procedural parameters and established guidelines.

Ability to:

• Communicate effectively verbally and in…