Assistant Project Manager; APM

Description

Modern Controls is a leading provider of HVAC and building automation services for commercial facilities across Delaware, Pennsylvania, Maryland, Virgina and New Jersey. With over 200 employees, and a fleet of over 160 service vehicles, our team of experts install, maintain, and design Building Automation and HVAC systems designed to help building owners and facility managers control building environments and operating costs.

The Assistant Project Manager – Mechanical supports the Project Manager in the successful execution of commercial mechanical projects, including HVAC, plumbing, piping, controls, and related building systems.

This position assists with project coordination, scheduling, procurement, submittals, documentation, subcontractor and vendor coordination, field communication, change orders, billing, and project closeout.

The Assistant Project Manager works closely with Project Managers, estimators, field supervisors, technicians, engineers, general contractors, subcontractors, vendors, and customers to ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements.

This leader partners closely with Service, Sales, Operations, & Human Resources, to deliver high-quality results while building high-performing teams aligned with Modern Controls’ core values and Orion’s operating framework.

Assist the Project Manager with the day-to-day administration and coordination of assigned mechanical projects.

Maintain organized project files, documentation, correspondence, and records.

Review project plans, specifications, contracts, and related documents.

Track project milestones, deliverables, and deadlines.

Assist with project start-up and ensure required documentation is established.

Prepare meeting agendas, notes, action items, and follow-up documentation.

Maintain project logs and status reports.

Communicate project requirements and updates to internal and external stakeholders.

Follow up on outstanding project-related items to ensure timely completion.

Assist the Project Manager in developing and maintaining project schedules.

Coordinate project activities with field personnel, subcontractors, vendors, customers, and other contractors.

Track material lead times and delivery dates.

Monitor project milestones and identify potential scheduling conflicts.

Communicate schedule changes to appropriate personnel.

Assist in coordinating manpower, equipment, materials, inspections, and other project requirements.

Identify potential delays and communicate them to the Project Manager.

Assist with procurement of equipment, materials, and project-specific items.

Obtain and compare vendor quotes as directed.

Prepare purchase orders and procurement documentation.

Track equipment and material orders from purchase through delivery.

Monitor long-lead equipment and materials.

Coordinate delivery requirements with the field team.

Identify procurement issues that could affect project schedule or budget.

Verify materials and equipment are consistent with project requirements.

Assist with preparation, review, tracking, and distribution of submittals.

Coordinate equipment and material submittals with vendors and suppliers.

Track submittal approvals and outstanding items.

Assist with preparation and tracking of Requests for Information (RFIs).

Coordinate technical questions between the field, engineering/design teams, vendors, and Project Manager.

Maintain accurate logs of RFIs, submittals, approvals, and revisions.

Help ensure current drawings, specifications, and approved documents are available to the project team.

Maintain regular communication with field supervisors, foremen, technicians, and project personnel.

Assist with coordination of field activities and project requirements.

Participate in jobsite meetings as needed.

Conduct jobsite visits to monitor progress and identify coordination issues.

Assist in resolving material, scheduling, documentation, and logistical issues affecting the field.

Communicate field conditions and concerns to the Project Manager.

Help coordinate work with general contractors, subcontractors, and other trades.

Ensure field personnel have the information and materials necessary to perform their work.

Assist the Project Manager in monitoring project costs against budget.

Track labor, material, equipment,…