Financial Specialist II; Payroll

Base pay range

$28.20/hr - $40.35/hr

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* NOTE:

All candidates must submit an application to the City's careers page to be considered. Linked In applications will not be considered.**

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development.

The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!

Under the administrative direction of the Deputy Finance Director, the Finance Specialist II plays a vital role in managing the City’s payroll operations and supporting broader financial functions. This position is responsible for performing a variety of accounting, bookkeeping, and payroll activities, including processing biweekly payroll, verifying timecards, maintaining payroll records, handling tax with holdings and pension contributions, and preparing quarterly and year-end reports.

The role also supports accounts receivable tasks such as invoice creation, payment posting, and customer record maintenance, while contributing to financial reporting, journal entries, audit coordination, and budget preparation. The Finance Specialist II exercises independent judgment and may provide partial supervision to other staff, while serving as a resource across departments and acting as a backup for the Financial Specialist I.

The position requires someone who can demonstrate accuracy, discretion, and a strong understanding of governmental accounting principles, with the ability to collaborate effectively and maintain compliance with all applicable regulations. Regular and reliable attendance is required.

Essential Functions: For purposes of 42 USC 12101

• Processes biweekly payroll for all City employees using payroll software.
• Generate and submit all tax-related payments and reports resulting from payroll processing including federal, state & local filings.
• Verify employee timecards for hours worked, leave balances and overtime records.
• Maintain, update & accurately process employee payroll records including pay codes, deductions, garnishments and tax with holdings.
• Process and remit monthly employer and employee pension contributions in accordance with pension plan agreements.
• Process quarterly payroll reports
• Prepare required forms and year-end documents including W-2s and other payroll related statements.
• Participates in personnel or labor relations activities, providing insight on how negotiations or personnel changes may impact payroll processing, timelines and reporting.
• Respond to employee inquiries regarding payroll related items.
• Assist with establishment and implementation of efficient procedures for processing all data and transactions related to payroll.
• Provide information to and assist city departments with questions related to accounts payable and receivable.
• Prepares, posts, verifies and records payments and transactions related to accounts receivable.
• Creates invoices as requested by departments and maintains customer records.
• Ensures compliance with federal, state, and city regulations, city policies, procedures and budgets and principles of governmental accounting. Assists with the preparation of journal entries for financial statements and with responding to inquiries related to the annual audit.
• Prepares and ensures all departmental and citywide information is gathered for the annual audit.
• Assists with the analysis and preparation of the annual budget.
• Acts as a backup for Financial Specialist I position.
• Performs other duties as assigned.

Knowledge, Skills & Abilities

Knowledge

• Basic accounting.
• Budgeting.
• Finance.
• Microsoft Office applications (e.g., Outlook, Word, Excel, Publisher, Access, Sharepoint, One Note, and Teams) and other computer…