Operations Admin

Delray Beach, United States | Posted on 03/12/2025

We are a fast-growing company dedicated to providing excellent services to our clients. We believe in a team-oriented, dynamic work environment where everyone plays an important role in our success. We are looking for a highly organized and detail-oriented Operations Admin to join our team and support various departments, including customer service, accounting, and estimating.

Position Overview:

We are seeking an Operations Admin to assist with a variety of tasks, including customer service, accounting support, and estimating functions. The ideal candidate will be a strong multitasker, highly detail-oriented, and able to efficiently handle a variety of responsibilities. This role is essential in ensuring the smooth operation of day-to-day business functions, and it provides an excellent opportunity for professional growth and development.

Key Responsibilities:

• Provide outstanding customer service by answering inquiries, resolving issues, and ensuring customer satisfaction
• Assist with accounting tasks, including data entry, invoicing, and maintaining financial records
• Support the estimating department by gathering and organizing information for cost estimates and bids
• Maintain and update customer and vendor databases
• Prepare and process purchase orders, receipts, and other administrative documents
• Coordinate and schedule appointments and meetings for various departments
• Assist with general office duties, including filing, organizing, and maintaining office supplies
• Help prepare reports and other documents as requested by management

Qualifications:

• Previous administrative experience, preferably in a customer service or accounting-related role
• Strong attention to detail and organizational skills
• Excellent multitasking abilities and the ability to work in a fast-paced environment
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic office equipment
• Ability to handle confidential information with discretion
• Strong communication skills, both written and verbal
• Ability to prioritize tasks and meet deadlines
• High school diploma or equivalent; an associate’s degree or higher is a plus
• Previous experience in accounting or estimating is a plus, but not required
• Health, dental, and vision insurance
• Paid time off (PTO)
• Opportunities for growth and career advancement
• Positive and supportive work environment

If you are a highly organized, detail-oriented, and proactive individual who is ready to take on a variety of tasks in a dynamic work environment, we’d love to hear from you! Please submit your resume and cover letter via our job portal.