Administrative Assistant

Description

Administrative Assistant to CEO

Location:

[Insert Location]

Company:
Multi-Entity Holding Company

Position Overview

We are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, "can-do" mindset to everything they do.

This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.

Key Responsibilities

Office Support

+ Answer incoming phone calls and greet visitors in a professional and welcoming manner

+ Maintain organization and cleanliness of common areas, including the kitchen

+ Monitor and order office supplies as needed

+ Coordinate weekly lunch orders for team meetings

+ Support other office departments ie: leasing, accounting, legal for various ad hoc responsibilities

Executive Support to CEO

+ Provide day-to-day administrative support to the CEO

+ Manage scheduling, including appointments and calendar coordination

+ Assist with personal tasks such as:

+ Ordering coffee and meals as needed during the day

+ Managing prescriptions and vitamins

+ Handling online purchases (e.g., clothing, household items, miscellaneous needs)

Collections & Inventory Assistance

+ Support inventory tracking for the CEO's collectibles

+ Assist with receiving and organizing new items

+ Coordinate packaging and shipping for sold items

Requirements

Qualifications

+ 2+ years of administrative support experience

+ Invoice entry;
Quick Books/Excel

+ Positive attitude and strong work ethic

+ Excellent attention to detail, with consistent follow-through

+ Proactive and willing to take initiative ("can-do" mindset)

+ Professional demeanor with a friendly, approachable personality

+ Basic comfort with:

+ Email communication

+ Internet ordering

+ Microsoft Word and Excel (basic functionality) over all MS office proficiency

Why Join Us

+ Direct exposure to executive leadership

+ Varied responsibilities-no two days are the same

+ Opportunity to grow within a fast-moving, entrepreneurial environment

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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