Specialist, Accounts Payable

Accounts Payable Specialist

The accounts payable specialist is responsible for managing and processing the company’s accounts payable functions, ensuring timely and accurate payment of invoices, expense reconciliation, and maintaining organized financial records in compliance with company policies and procedures. The specialist demonstrates strong attention to detail, organization, and accountability while supporting the financial operations and overall efficiency of the company.

• Reviews vendor invoices for accuracy, obtains required documentation and approval, and
• Collaborates with Procurement and Supply Chain to investigate discrepancies when performing a three-way match.
• Processes weekly vendor payments in accordance with company policies.
• Schedules domestic and international payments (EFTs or wires) and emails payment confirmations and detailed payment information.
• Ensures all payments are posted for current month payable and prepaid entries.

• Review vendor registration information and ensures all necessary documents are provided for inputting into ERP.
• Contacts vendors to confirm banking information or changes in accordance with company policy.
• Responds professionally to all vendor inquiries in a timely manner.
• Reconciles vendor statements to system records, analyzes discrepancies, and corrects issues on a timely basis.
• Identifies expense irregularities or exceptions for manager review and approval.
• Prepares and analyzes deposits, ensuring cash advances are applied correctly to subsequent invoices.

• Maintains thorough and accurate accounts payable records in accordance with company policies and accepted accounting practices.
• Supports accurate month-end reporting through proper record maintenance and reconciliation activities.
• Supports with quarterly and annual financial and SOX audits.

Will be required to perform other duties as requested, directed or assigned. Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position.

This role is on-site, which requires you to work on a facility at all times in a Specialist, Accounts Payable role or directly supporting operations.

Diploma, certificate, or post-secondary education in Accounting, Finance, Business Administration, or a related field preferred.

• Diploma, certificate, or post-secondary education in Accounting, Finance, Business Administration, or a related field preferred.

• 2–5 years of accounts payable or general accounting experience, preferably within a manufacturing environment.
• Experience processing high-volume invoices and managing multiple payment deadlines.
• Experience working with accounting systems, ERP software, Microsoft Excel, and banking platforms.

• Strong knowledge of accounts payable processes, financial record-keeping, and accepted accounting practices.
• Intermediate to advanced Excel skills and experience using analytical reporting tools.
• Strong attention to detail with the ability to maintain a high degree of accuracy.
• Ability to prioritize workload, manage multiple deadlines, and work efficiently in a fast-paced environment.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Effective verbal and written communication skills with the ability to maintain professional relationships across all levels of the organization.
• Demonstrated ability to adapt quickly and collaborate effectively with cross-functional teams.
• Ability to maintain confidentiality of financial and employee information.
• Self-motivated with strong organizational and time-management skills.
• Ability to work independently while contributing to a collaborative team environment.