Accounting and Administrative Coordinator

Accounting and Administrative Coordinator

The Accounting & Administrative Coordinator plays a key role in supporting our finance and operations teams. This individual will handle day-to-day accounting tasks (Accounts Receivable, Accounts Payable, reconciliations, reporting) and provide support for various Human Resource functions. Additionally, they will perform general office administrative tasks such as tending to office visitors, checking incoming mail, and assisting with projects and ad‑hoc tasks from the Controller and Operations Manager.

• Process accounts receivable (invoicing, customer payments)
• Process accounts payable (vendor invoices, assisting with payment runs)
• Support the month‑end and year‑end closing processes with documentation and reporting as required.
• Perform basic account reconciliations and data entry in accounting systems.

• Distribute daily incoming mail and coordinate outgoing mail
• Greet and assist all incoming visitors
• Provide support for administrative and HR tasks, including hiring, onboarding and staff events
• Coordinate meeting and boardroom preparations, including setting up the room for guests, arranging required equipment, ordering lunches and tidying the boardroom following meetings
• Online purchases of office supplies, stationery, and operational materials
• Main point of contact with our IT service provider – including facilitating the set up of new employees’ computer requirements
• Managing FOB system – distribution, collection and log of all building FOBs

• High school diploma required; post‑secondary education in Business Administration, Accounting, Human Resources, or a related field is an asset.
• Minimum 3‑5 years of experience in an administrative, office coordination, or business support role
• Experience supporting accounts payable, accounts receivable, invoicing, and basic accounting functions
• Exposure to Human Resources activities and payroll support is an asset
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills and a professional customer service approach
• High degree of accuracy, attention to detail, and confidentiality
• Ability to work independently while collaborating effectively with internal teams and external service providers
• Ability to adapt to changing priorities and contribute to continuous improvement initiatives