Accounting & Payroll Assistant

Title:

Accounting & Payroll Assistant JOB SUMMARY

The Accounting and Payroll Assistant is an integral member of the Finance team, responsible for accounts payable, bi-weekly payroll for an assigned group of employees, and providing backup coverage for the organization’s primary high-volume payroll function.

The successful candidate will be detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. Strong communication and interpersonal skills are essential, as the position works with employees and colleagues at various levels of the organization. The ideal candidate demonstrates sound judgment, maintains confidentiality, and takes a proactive approach to identifying and resolving issues.

Finance Manager

• Process accounts payable by verifying, coding, posting, and reconciling supplier invoices and other payable transactions.
• Maintain accurate and up-to-date supplier files and records.
• Reconcile the accounts payable ledger monthly and investigate and resolve discrepancies.
• Prepare cheques for bi-monthly cheque runs.
• Prepare bank deposits and maintain organized deposit records.
• Scan and maintain electronic copies of invoices, cheques, and other financial documentation.
• Maintain accurate and confidential financial records and data.

• Process bi-weekly payroll for an assigned group of employees, ensuring payroll is accurate, complete, and submitted within established deadlines.
• Reconcile benefits accounts and follow up on outstanding items.
• Record bi-weekly payroll entries in Quick Books.
• Provide backup coverage for the organization’s primary high-volume payroll function during vacation and other absences.
• Receive training and maintain sufficient knowledge of the primary payroll processes and procedures to provide effective coverage when required.
• Assist with payroll reporting and other payroll-related duties as needed.
• Maintain confidentiality of payroll and employee information.
• Investigate and resolve payroll discrepancies and other payroll-related issues.

• Perform general accounting and banking duties as required.
• Assist with the preparation of documentation and provide support during the annual audit.
• Provide support to Finance team members as required and contribute to a collaborative team environment.
• Identify opportunities to improve processes, accuracy, and efficiency.
• Maintain organized records and documentation in accordance with established procedures.
• Perform other related duties as assigned.

• Certificate or Diploma in Accounting preferred.
• 1–3 years of practical experience in accounts payable, payroll, or a similar accounting role.
• Experience with Quick Books Enterprise Desktop preferred.
• Strong computer skills, including Microsoft Word and Excel, in a Microsoft Windows environment.
• Strong understanding of accounts payable processes and general accounting practices.
• Payroll processing experience is an asset.
• Strong reconciliation and analytical skills with a high level of attention to detail.
• Excellent organizational, time-management, and prioritization skills.
• Ability to manage multiple priorities and meet established deadlines.
• Strong written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive financial and employee information.
• Proactive approach to problem-solving, with the ability to investigate discrepancies and resolve issues.
• Ability to work effectively both independently and as part of a team.
• Ability and willingness to learn new systems, processes, and procedures.

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