Project Coordinator - PMO

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This role is ideal for an individual contributor responsible for coordinating projects, supporting budgets, labour, and materials, and ensuring timely deliverables. Act as a liaison between project teams, clients, and internal departments while maintaining documentation standards. Lead process improvement initiatives to streamline workflows and enhance project efficiency.

• Project oversight and coordination (80%)
• Work closely with project managers, engineering and site teams to meet deadlines and project requirements.
• Monitor active project labour, equipment and materials sheets for accuracy and completeness for assigned projects.
• Support budget, cost tracking and financial reporting.
• Assist in the preparation of client-facing and internal deliverables such as reports, change orders, and project documentation.
• Serve as a key point of coordination between project teams and departments (accounting, procurement, quality etc.).
• Foster strong, proactive communication with clients, subcontractors and suppliers.
• Responsible for transmittals and submissions.
• Report to PMO Manager.
• Standardization & Process improvement (20%)
• Responsible to ensure all documentation standards are followed.
• Lead initiatives to streamline and standardize project coordination processes across all projects.
• Identify opportunities to improve tools, templates and workflows and present viable solutions.

• Bachelor’s degree (preferably in a technical field)
• 3-5 years of experience supporting projects.
• Experience in technical, design/build, or engineering company considered an asset.
• Proven ability to work both independently and collaboratively, prioritize, maintain a high degree of organization and handle complex coordination issues.
• Proficient in Microsoft Office, SharePoint.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and communication skills (written, oral, presentation).

Seniority level:
Mid‑Senior level

Employment type:

Full‑time

Job function:
Project Management and Information Technology

Industry: Automation Machinery Manufacturing

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