Student Information Systems Administrator - Continuing

Position:  Student Information Systems Administrator - Continuing

Competition:  S-26-173R

Location/Dept:  Delview Secondary

Hours:

35.00 Monday-Friday - 12 Months

EXTRA MINS:  NO

Start Date:

JULY 27, 2026

Term of Employment:  Continuing

Salary:  $33.57 Per Hour

Posted:  JUNE 19, 2026

Final date to receive applications:  Ongoing

Summary
Reports to the Principal, and works collaboratively with the Vice Principal. Performs a variety of administrative duties to record and track student enrollment to ensure accuracy of statistics and reporting requirements, manage and coordinate student services at the Secondary School; and is responsible for processing all admissions and registrations, and responding to a high degree of confidential and sensitive documentation.

Duties

Registers new students for school in the Regular, French immersion, International, alternate, resource room, and academy programs. Obtains documentation for non-catchment and non-school district, and academy applications. Inputs and updates student data, courses, program codes, reporting marks into computerized record systems.

Withdraws students and maintains student records and files; requests, forwards and documents confidential student files, making entries both manually and electronically to ensure accurate data. Produces class lists, spreadsheets, and statistical reports; monitors and records student marks for submission to the Ministry of Education.

Enters and processes, validates, organizes, reconciles and reviews for accuracy the student information system data and statistical reports for submission to the Ministry of Education to meet deadlines for 1701 funding twice a year, and TRAX and SADE course information weekly. Processes graduation status reports on a regular basis to check for non-graduates. Checks the Ministry of Education website for non-graduate lists after each TRAX submission, and provides the information to administrators and counsellors on a regular basis.

Updates course guide catalogue; adds courses and sections as required; schedules course requests for students.

Enters and edits term grades, work habits, narrative comments, IEP information, Honour Roll, Principal’s List and G Club, failure lists, and graduation transcripts for each reporting period; maintains and compiles ministry course code changes, school course code conversions and course master, working within tight time constraints.

Closes down previous school year, entering student marks for non-regular programs into the student information system for submission to the Ministry database, completing each step of the process in proper order, ensuring no data is missing.

Checks, prints, and documents Ministry provincial exam results, graduation and non-graduation reports throughout the school year and in July/August, working to Ministry driven timelines.

Sets up parameters for new school year to ensure proper and efficient start‑up, working closely with the Vice Principal. Inputs new school year timetable and ensures all data is accurate, with proper coding for School District and Ministry of Education; completes scheduling and produces class lists, reports, and spreadsheets.

Updates, including adding, deleting, and validating information to meet set deadlines, the Online Exam Register on the Ministry of Education website.

Registers Provincial exams and assessments for quarterly examination sessions; may be required to register summer school students and examination re‑writes.

Provides procedural advice and guidance to other staff, including teachers, counselors, and administrators, on report card marks, comments, course requests, and TRAX credits. Provides statistical and analysis reports for school administrators using the Dashboard computer program.

Responds to requests from current and past students for official transcripts, and from lawyers, outside agencies and hospitals for retrieval and copying of student records. Collects relevant fees and transcript monies and issues receipts.

Processes, edits, and adjusts reports for monthly teacher remedy as required, throughout the school year.

Troubleshoots with the Ministry of Education on behalf of current and past students;…