Junior School Administrative Coordinator

Junior School Administrative Coordinator
Full Time

Southpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co‑educational, secular day school serving over 740 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, collaborative culture, and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.

Southpointe takes immense pride in its world‑class educational offerings. The International Baccalaureate Primary Years (Grades K‑5), Middle Years (Grades 6‑10), and Diploma (Grades 11‑12) Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state‑of‑the‑art facilities and purpose‑built amenities, ensuring an innovative environment for learning. Southpointe is on track to complete its cutting‑edge Expansion Campus, a 75,000‑square‑foot addition that seamlessly integrates with the school’s existing facilities.

This significant achievement reflects the school’s ongoing growth and enduring commitment to providing an exceptional, future‑focused learning environment for all members of the community.

Reporting to the Junior School Principal, the Junior School Administrative Coordinator position will commence on August 17, 2026, or earlier by mutual agreement.

Role and Responsibilities
Junior School Human Resources

Provide primary administrative support to the Junior School Principal throughout the recruitment process, including reviewing applications, screening resumes, identifying qualified candidates for consideration, scheduling interviews, and preparing recruitment documentation.

Publish and maintain employment postings on the school's website and external recruitment platforms.

Record accurate notes during interviews and meetings with teachers, staff, and faculty.

Update BambooHR with employee information and staffing changes.

Monitor, track, report, and follow up on teacher co‑curricular commitments, ensuring participation is documented and any concerns are addressed through established school processes.

Co‑Curricular Program Coordination

Serve as the operational lead for the Junior School Co‑Curricular Program by developing and implementing the annual program plan; establishing timelines, processes, and communication plans; coordinating teacher assignments, student registrations, class lists, participation tracking, reporting, and parent communications; cultivating partnerships with external providers; monitoring participation trends; and recommending enhancements to program offerings that reflect the developmental needs of Kindergarten to Grade 5 students and the priorities of the school.

Oversee attendance procedures during Junior School co‑curricular programming by ensuring accurate student attendance is recorded, maintained, and verified for all clubs.

Operational Leadership

Provide comprehensive administrative, operational, and organizational support to the Junior School Principal, exercising initiative, sound judgement, and discretion in managing a wide range of responsibilities.

Develop efficient administrative processes, identify opportunities for continuous improvement, and implement systems that enhance the effectiveness and responsiveness of the Junior School office.

Respond with flexibility and professionalism to the evolving operational needs of a Kindergarten to Grade 5 learning environment, undertaking new responsibilities and special projects that support students, families, faculty, and school priorities throughout the year.

Support Junior School initiatives in alignment with the philosophy, standards, and practices of the International Baccalaureate Primary Years Programme (PYP).

Reception and Community Relations

Serve as a welcoming and professional first point of contact for parents, visitors, and members of the school community, fostering a positive and inclusive experience that reflects the school's mission and values.

Provide support to reception…