Office Assistant-Learning Services Community College TEMPORARY

Position: Office Assistant-Learning Services Community College) - Monday to Thursday | TEMPORARY - Hours 10:30 am - 5:15 pm
Are you looking to work in a District that is committed to collaboration, mentorship, and creating inspiring educational experiences? The Delta School District aims to be an innovative, inclusive community where all learners belong and everyone soars. We are a District of more than 15,900 students and 3,000 employees.

The District’s mission is to inspire and nurture thriving, future-ready learners at each of its 31 schools, located in Ladner, North Delta, and Tsawwassen. We value Compassion, Responsibility, Integrity, Creativity, Diversity, and Resilience.

Our schools and District offices are located on the traditional territories of the Tsawwassen and Musqueam First Nations. The District offers its respect to the Knowledge Keepers and all First Peoples who have been on these lands since time immemorial. Position:
Office Assistant-Learning Services (Delta Community College)- Monday to Thursday TEMPORARY | - Hours 10:30 am - 5:15 pm Competition: S-26-271TLocation/Dept:
Delta Community College

Hours:

25.00 Monday-Thursday - 10 Months | Extra Minutes: NO

Start Date:

SEP. 21, 2026

Term of Employment:
No later than DEC. 31, 2026 Or Return of Incumbent Salary: $29.50 Per Hour Posted: SEP. 14, 2026

Application Deadline: 12:00 P.M., MONDAY, SEP. 21, 2026

SUMMARY:

Reports to the Director of Learning Services-Curriculum, Instruction, Assessment and/or the District Principal of Delta Community College, and may work under the direction of the Academic Advisors. Provides a wide variety of administrative and clerical services to support activities within the department.

DUTIES:

Registers students for Continuing Education’s Adult Foundation and High School Completion courses (Delta Access and Delta Community College) and produces class lists; tracks and provides student enrolment information to Principal and Academic Advisors; and, schedules students for English and math assessments and appointments for graduation plans.

Collects payments for assessments, courses, textbooks, graduation fees, etc., including cash, cheques, debit, and credit cards, issues receipts, and verifies and reconciles transactions; prepares money sheet and forwards to the Executive Assistant for processing. Follows up with students on declined payments.

Creates and maintains student files and records: collects, copies, and scans proof of Canadian status and BC residency identification requirements, in accordance with the BC Ministry of Education and Delta School District guidelines; purges files per department procedure; and, integrates previous year’s files at the beginning and end of the school year. Frequently contacts prospective, current, and past students via phone, e-mail to provide upcoming course information.

Collects and reviews course withdrawals and transfers requested by teachers and students and forwards to the Executive Assistant for processing; communicates student enrolment, attendance, withdrawals, and transfers to teachers.

Reviews and processes Delta Access High School Completion course approvals as requested by the Delta Access Principal; obtains clarification and approval for courses pending approval by DCC Academic Advisors.

Compiles, organizes, and prepares student files for Academic Advisors to assess student graduation eligibility; confirms eligibility with students and encourages student attendance at graduation; and, collects student biographies.

Performs a variety of administrative duties, including wordprocessing, e-mailing, proofreading, filing, and photocopying; distributes a wide variety of documents and correspondence, which may include application forms, certificates, transcripts, contracts, curriculum materials, and general information.

Corresponds with students, teachers, and parents, and responds to a variety of external and internal inquiries; assists students with completion of on-line registration.

Maintains currency with changing technology, as required.

Performs other related duties as assigned.

QUALIFICATIONS:

Successful completion of a secondary school graduation program or equivalent, plus completion of administrative/ business courses of up to 6 months in duration.

Minimum of 1 year recent, related experience, or an equivalent combination of education and experience.

Experience using Microsoft Office, including Word and Excel, and a variety of computer programs and technology.

Knowledge of policies and procedures related to adult education and secondary school graduation requirements in BC is an asset.

Knowledge of the Ministry…