Programme​/Project Controller

Location: The Hague

Job description
We are looking for a Programme/Project Controller on behalf of the European Space Agency (ESA) for their location in Noordwijk, The Netherlands, to join their Business Management & Administration department.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage).

The successful candidate will be assigned to the Programme and Project Control Service under the direct responsibility of a Business Control and Administration Manager (BCAM).

This is a temporary position for an initial period of four months, with the possibility of extension.

The successful candidate will be tasked with, but not limited to:

Control and report all aspects of a busy Division

Resolve issues and implement corrective actions, covering:

Technology

Laboratories

TEC Activities

Manpower planning

Travel budget planning

Report progress and end of year budget landing point predictions on a selected Program at Department Level

Contribute to a continuous process improvement

Interface regularly with line management, stakeholders, and dedicated Service Providers

Support the planning, preparation, execution and follow‑up of projects/programme activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc., including:

Assist in preparing, developing and maintaining programme level plans

Assist in the definition and in maintaining related work/procurement plans and related execution and contract action plans using local tools as applicable

Monitor the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required

Evaluate the results and main achievements of the programme, elaborate related KPIs, and prepare periodic overview publications

In the field of resources (i.e. financial and manpower) for programme/project(s):

Assist in the preparation of long‑term, medium‑term and in‑year resource plans

Monitor and control the implementation of the plans in line with resource targets, perform forecasting, identify deviations and related recovery actions, produce related reports

Review/check ESA internal expenditures such as re‑charges, support services and purchases for consistency with Cost‑at‑Completion (CAC) of industrial contracts

Check commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiate related budgetary transfers as required

In the field of procurements and execution of contracts:

Support the preparation and follow‑up of the Agency’s tender actions

Support the proposal evaluations as expert for the price and schedule verification and analysis

Support the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s)

Contribute to the elaboration, consolidation of related procurement work‑plans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles

Ensure that above plans are properly inserted in the appropriate management tools

Follow‑up of the progress of the procurement actions and contracts, keep track of status and maintain the current actual and forecasting in the appropriate ESA tools

Create related objects in ESA‑p, maintain corresponding information in local applications as required and ensure the correctness and coherence of related information

Monitor and control timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing

Support industrial invoicing process and payment verification and control

Support programme inventory and export control activities, maintain relevant inventory databases

In the field of programme industrial return:

Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments…