Associate Administrative Officer; P-, Hague - NL

Organizational Unit: Office of the Director,Division of Management Services,Registry

Duty Station: The Hague - NL

Type of Appointment: Established Post

Post Number: E-8960

Minimum Net Annual Salary: €71,403.00

Contract Duration: For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Under the overall supervision of the Director of the Division of Management Services (DMS), the Office of the Director (OD-DMS) provides primary support to the Director in his/her overall direction, strategic planning, management and delivery of all administrative and managerial support required by all the Major Programmes of the Court to fulfil their mandate while ensuring adherence to relevant regulations, rules, policies and procedures;

as well as in the implementation of a number of critical executive functions and in his role as member of the Registry Management Team (RMT). The Office of the Director of the Division works closely with the Immediate Office of the Registrar (IOR), other Offices of Directors from other Registry Divisions and Section Chiefs to ensure the implementation of the Registry’s strategic objectives and to coordinate activities, especially when interacting with external stakeholders such as the Committee on Budget and Finance (CBF), the Hague Working Group (HWG), the Assembly of States Parties (ASP), External Auditors and/or the Audit Committee.

The Director creates synergies within the Division in the delivery of management services. DMS consists of the Office of the Director, the Budget Section, the Finance Section, the Human Resources Section, the General Services Section and the Security and Safety Section.

Assist the Administrative Officer and Risk Management Coordinator to support the Director in the delivery of his/her executive functions which include strategic resource planning; overseeing the preparation of the annual budget; overseeing the preparation of relevant communication to oversight and external bodies; monitoring and reporting on organizational performance; conducting risk management initiatives; coordinating the implementation of internal and external audit recommendations;

and coordinating, overseeing, prioritizing and providing project management support;

Research and provide background and/or up-to-date information on management, operational, staff and/or other emerging issues in the Office of the Director;

Maintain files and records and contributes to the development of related procedures, processes, tracking and reporting mechanisms, including drafting initial versions of official documents;

Participate in projects focusing mainly on business management issues and areas related to the work of the Division; and

Perform other duties as required.

Education:

Advanced university degree in public or business administration or related area. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Certification in project management or change management is a strong asset.

Experience:

A minimum of two years (four years with a first-level university degree) of relevant work experience in public, business administration or other related area.

Demonstrated experience in at least two of the following business areas related to the work of the Division: budget, finance, human resources, general services or security and…