Personal Assistant to Director

About the role

2M Associates is seeking a highly organised and proactive Personal Assistant to Director to join our team in Seminyak, Bali. This is a full-time position that plays a crucial role in supporting the Director's daily operations and strategic initiatives. As Personal Assistant to Director, you will be the key point of contact for the Director, managing schedules, communications, and administrative matters to ensure seamless business operations.

This role is essential to the efficiency and success of our leadership team and requires someone who can anticipate needs, maintain confidentiality, and operate with discretion at all times.

• Managing the Director's calendar, scheduling meetings, and coordinating appointments with internal and external stakeholders
• Handling all incoming and outgoing communications on behalf of the Director, including emails, calls, and correspondence
• Preparing briefing documents, reports, and presentations for board meetings and strategic discussions
• Organising travel arrangements, including flights, accommodation, and transportation logistics
• Maintaining confidential files, records, and documentation in accordance with company policies
• Coordinating with other departments to ensure the Director has necessary information and support for decision-making
• Managing expense reports, invoices, and budget tracking for the Director's office
• Attending meetings and taking detailed minutes, ensuring follow-up on action items
• Liaising with external partners, clients, and vendors on behalf of the Director
• Handling ad-hoc administrative tasks and special projects as required

• Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role
• Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills in English; proficiency in Indonesian is highly desirable
• Proficiency in Microsoft Office Suite and other relevant software applications
• Strong discretion and the ability to handle confidential information with integrity
• Proven ability to work independently and make sound judgments without constant supervision
• Exceptional attention to detail and accuracy in all administrative tasks
• Professional demeanour and the ability to represent the Director with poise in various settings
• Flexibility and adaptability to changing priorities and business needs
• Knowledge of the design or creative industry is a plus

At 2M Associates, we value our team members and strive to create a supportive and inspiring workplace. We offer a competitive salary package commensurate with experience, professional development opportunities to enhance your skills, a collaborative and creative work environment, and the opportunity to work with a dynamic leadership team. We believe in maintaining a healthy work-life balance and provide flexible working arrangements where possible.

Our Seminyak location offers a vibrant setting with access to local amenities and a thriving creative community.

2M Associates is a forward-thinking design and creative services company based in Seminyak, Bali. We are committed to delivering innovative design solutions that help our clients achieve their vision and goals. Our team comprises talented designers, strategists, and creatives who are passionate about pushing boundaries and creating meaningful work. We foster a culture of collaboration, continuous learning, and excellence, where every team member contributes to our collective success.

We pride ourselves on our attention to detail, client-focused approach, and commitment to delivering exceptional results.

If you are an organised and detail-oriented professional seeking a rewarding role supporting a Director in a creative environment, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this position. Join us at 2M Associates and become an integral part of our growing team.