Project Maintenance Admin (Villa Management

The Project Maintenance Admin is responsible for providing administrative support for all maintenance-related projects and tasks across managed properties. This role acts as a central coordinator between the maintenance team, vendors, and management to ensure that maintenance work is scheduled, documented, and completed efficiently and on time.

• Update the project data on the Lark database
• Report the Engineering Ticket in Breezeway from each area (Canggu, South, Ubud) on each type of repair (general repair, AC Maintenance, Water Heater Cleaning, Water Tank Cleaning) on a daily basis
• Report the Daily Progress from the maintenance team that includes : emergency repair, quotations sent, completed maintenance report sent, and quotations in progress, on a daily basis
• Report the Emergency Ticket from Engineering team and Emergency Repair from Maintenance team each weekend
• Report KPI (project profit) every week
• Collect, sort, and process the Engineering Ticket data on Breezeway, on a monthly basis

• Request the creation of invoices and maintenance-related billing with the accounting department
• Process the payment to vendor that is related to maintenance project with accounting department
• Process outsourcing work data from vendor to process the payment with accounting department
• Process the pool treatment payment to vendor on a monthly basis
• Process the pump rental billing on a monthly basis
• Update the economic unit of Project & Maintenance - Cost Detail

• Schedule the projects and set reminders for the maintenance team and vendors
• Regularly check the CCTV on each villa through the respective apps
• Input communication data for owners on Intercom tickets and send it to the account manager
• Schedule the Engineering team emergency Person In Charge (PIC) on weekly basis
• Support any ad-hoc administrative task if required