Admin Sales

Staff Admin Sales role responsible for managing administrative and operational support for the sales team. This includes creating and managing quotation documents, purchase orders, and invoices according to agreements finalized by the Sales/CS team, as well as maintaining client databases and transaction status tracking.

Create quotation, PO, and invoice documents based on finalized Sales/CS agreements

Manage and update client database and transaction status

Prepare supporting materials (presentations, product specification data) for Sales/CS needs

Conduct administrative reminders to clients (payment due dates, incomplete documents) — not negotiation

Compile routine sales reports (closing numbers, pipeline status) for Sales/CS and management

Archive all transaction documents neatly and accessibly

Coordinate with Finance regarding client payment status

Provide backup administrative support to Sales/CS when they are in the field or in meetings

Able to create and manage quotation, purchase order, and invoice documents according to agreements made by Sales/CS team

Detail-oriented in ensuring documents match agreed prices, specifications, and client-approved terms

Able to manage client database and transaction status tracking

Able to assist Sales/CS team in preparing presentation materials, supporting documents, or data needed before client meetings

Able to perform administrative reminders/follow-up (such as payment due dates, incomplete documents) without direct involvement in negotiations

Proficient in Microsoft Office/Google Workspace, especially Excel/Google Sheets for tracking and reporting

Neat and systematic in documentation — data must be traceable by Sales/CS team at any time

Able to work with deadlines and handle multiple clients/transactions simultaneously

English language skills at minimum passive level (active level is an added value)

Good communication with internal teams (Sales/CS, Finance, Project)