Senior Payroll Specialist

The Senior Payroll Specialist is responsible for ensuring all aspects of the payroll process including paycheck production, state and federal reporting, and production of W-2s is processed accurately and timely. This role provides guidance to Payroll Specialists, ensures accuracy and compliance with City policies and applicable regulations, assists with workflow improvements, and supports the Payroll Supervisor in daily operational oversight.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Responsible for payroll duties and oversight in absence of payroll supervisor
• Provides assistance and training to Payroll Specialists
• Assist with final review and oversight of all aspects of paycheck production including the input of time, calculation of pay, pay adjustments, and final review of the checks for accuracy
• Assist with all payroll and timekeeping system upgrades, testing, and troubleshooting
• Monitors and maintains all employee earnings records and taxes paid
• Assist with review and reconciliation of quarterly report earnings, taxes, and pensions to federal and state agencies
• Assist with final review, reconciliation, preparation and report W-2s
• Prepares wage statements and researches problems
• Assist with final review, reconciliation and preparation of payments for biweekly payroll deductions (i.e., child support, ICMA, etc)
• Monitors compliance with Civil Service and other governmental regulations
• Trains employees on payroll and timekeeping procedures and makes presentations as needed
• Assist with City-wide timekeeper training development and presentations
• Review, research and resolve payroll account discrepancies
• Review and prepares payroll-related schedules for the annual audit
• Assists with oversight and updates documentation for payroll standard operating procedures
• Review, research and prepare schedules for grant reporting and other miscellaneous items
• Continues payroll education to keep current with federal, state, and city rules and regulations
• Assists with review, reconciling, preparing, and reporting monthly TMRS and Fire Pension
• Assists with fiscal and calendar year end procedures
• Responsible for online payroll website Dayforce, accurate bi-weekly payroll and annual W-2 submissions, new employee updates, maintenance, and employee assistance.
• Assists the Payroll Supervisor with oversight of payroll operations, workflow coordination, system updates, and special projects.
• Assist with oversight of UKG timekeeping system; maintenance, testing, troubleshooting, vacation and sick leave accrual set-up and reconciliation, and biweekly import of employee hours.

• None.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• High School Diploma or equivalent; and,
• Four (4) years’ experience in payroll or related field.

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

• Ability to communicate effectively both verbally and in writing
• Ability to form and maintain effective relationships with coworkers and customers
• Ability to maintain regular and punctual attendance
• Advanced knowledge of UKG timekeeping system
• Knowledge of Dayforce payroll website
• Knowledge of federal and state payroll regulations and compliance requirements.

• Must pass a drug test, criminal history…