Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-Ryan College of Business

Department: UNT-Ctr Energy Acct&Sustainability-131700

Job Location: Denton

Salary: $39,600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

The G. Brint Ryan College of Business is the choice of nearly 10,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized and cutting‑edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their field.

The Administrative Coordinator provides comprehensive support to the Director of the Center for Energy Accounting and Sustainability (CEAS) and is responsible for overseeing the center's daily operations. Acting as the first point of contact for visitors and external inquiries, this position ensures the smooth and professional functioning of the Center and serves as the on‑site representative when the Director is unavailable.

Key responsibilities include coordinating with event planning committees, the advisory board, and other external partners to plan, arrange, and manage CEAS seminars, conferences, and special events. The Administrative Coordinator also manages the sales of the Petroleum Accounting textbook and oversees the publication and promotion of the Journal of Energy Accounting and Sustainability. Financial and administrative duties encompass assisting with departmental accounts, donor deposits, purchasing, p‑card transactions, travel arrangements, and financial reporting.

The position also handles donor‑related transactions, coordinates with other departments and centers as needed, and provides support in managing the delivery of CEAS courses. Additional responsibilities include training and supervising student workers, processing HR paperwork such as ePARs, and managing other personnel‑related documentation. By maintaining strong communication with internal and external stakeholders, the Administrative Coordinator plays a central role in advancing the mission and activities of CEAS.

Bachelor’s degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

The position requires exceptional customer service skills and strong written and verbal communication abilities. Proficiency in Microsoft Office and related business software is essential, along with a solid understanding of accounting and budgeting procedures. The successful candidate must be able to manage competing priorities under pressure, adapt to changing circumstances, and work independently with professionalism and efficiency.

Strong organizational skills are critical, including the ability to maintain accurate records, assemble and analyze data, and prepare timely reports in accepted formats. The role also requires demonstrated experience in planning, coordinating, and managing events such as seminars, conferences, and advisory board meetings, with careful attention to detail from initial planning through successful completion. The position demands sound judgment, tact, and resourcefulness in handling confidential matters, as well as the ability to develop and maintain effective working relationships with internal and external stakeholders.

The role also includes assisting with the publication and promotion of the Journal of Energy Accounting and Sustainability.

Familiarity with university policies, practices, procedures, and terminology relevant to the Center’s operations is preferred.

• Assistant to the Director of the CEAS. Provides executive‑level assistance, including travel arrangements, calendar, and meeting organization.
• Events:
  Arranges event locations, prepares agendas, orders catering, takes minutes,…