Senior Administrative Coordinator

Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

Sub Division-Department: UNT-Research & Innovation

Department: UNT-Bio Discovery Institute (BDI)-190402

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.0

Retirement Eligibility: TRS Eligible

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

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Learn more about the UNT System and how we live our values System.edu.

The Bio Discovery Institute (BDI) within the Division of Research & Innovation at UNT, combines research expertise in life sciences, engineering and data science to discover and innovate next generation biotechnologies while training future scientists to solve health, food, and energy challenges.

The Sr Administrative Coordinator position provides administrative support services for 16 faculty members in the Bio Discovery Institute, one of four UNT Institutes of Research Excellence (IRE). This staff position is supported by the Division of Research and Innovation, similar to the other IREs, and provides an important piece of the administrative infrastructure and leadership for BDI. BDI researchers collectively and consistently represent approximately 10% of all of UNT's annual research expenditures, a prominent enterprise that requires senior administrative coordination.

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Work experience in higher education.

• Coordinates and provides support to the office/area and acts as a resource to assist in the resolution of various administrative matters including payroll, time keeping, travel.
• Effectively manages all hiring, on-boarding, and off-boarding activities for postdocs, research scientists, graduate students, RAs, non-student hourly and part-time employees. Also, effectively handles all immigration paperwork for processing J-1, H1-B, or other relevant visas. For visiting scholars this position will obtain all computer security credentials as well as assist with lodging and transportation.
• Position includes BDI communications and content for social media and website postings. Also includes coordination and administrative support for BDI committees, and monitoring graduate student progress.
• Coordinates various special projects/meetings/seminars in support of the institute which includes preparation on materials for meetings and conferences, as well as, report assistance as needed.
• Handles correspondence with VPRI, UNT and COS Administration. Also handles scheduling and calendar maintenance, and other roles such as back up purchaser for Pcard and requisitions.
• Coordinates Outreach Efforts…