Coordinator STEM Student Services - School Sciences-Biology

Coordinator, STEM Student Services Job Summary

Performs responsible and complex duties associated with assisting students pursuing studies in science, technology, engineering, and math (STEM). Ensures efficient operation of department office and oversees all administrative paperwork for the Joint Admission Medical Program (JAMP), including state reporting, student communications and advising, and budget. Responsible for working with applicants and students in an effort to achieve their educational and professional goals.

Other duties include planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgment are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within established policies and procedures and performance is based upon completion of assignments and results obtained.

The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

Reports to:

Chair, Department of Biology

Supervises:
May supervise clerical employees and/or Student Assistants

• Oversees all administrative paperwork for the Joint Admission Medical Program (JAMP), including state reporting, student communications, and budget.

• Maintains information and recruitment packets; assuring accuracy of information posted on the TWU website and availability of printed materials upon request.

• Schedules and assists with informational seminars for students. Advises prospective pre-health students via phone, in person, and in writing.

• Discusses prerequisites and explains requirements for admissions to various programs.

• Coordinates program admissions process.

• Manages applications and related databases.

• Reviews unofficial transcripts to determine prerequisite courses needed.

• Verifies and evaluates completeness of records.

• Prepares lists of qualified applicants.

• Serves as a member of the Pre-Health Advising Committee.

• Works with program coordinators to process applications.

• Sends and receives correspondence between the programs and applicants related to admission status.

• Coordinates efforts with program coordinators and program secretaries.

• Tracks prospective students and generates reports related to recruiting and admissions including fulfillment of requirements for enrollment.

• Participates in planning, implementing, and evaluating recruitment activities outside the university.

• Discusses progression in program.

• Assists newly admitted students with registration.

• Assists with new student orientation.

• Performs technical clerical work involving the exercise of independent judgment.

• Exercises independent judgment in selecting and transcribing data from documents that have not been pre-examined or coded.

• Determines work priorities for a section or clerical function.

• Formulates procedures and methods in keeping with general policy.

• Makes appointments for supervisor; receives and screens visitors.

• Responds to telephone questions and inquiries from visitors on departmental policies and procedures.

• Performs the mail run; receives, logs, sorts, and distributes mail.

• Composes routine correspondence to students or the general public.

• Posts bookkeeping information and prepares summary reports.

• Types, letters, reports, forms, and other materials from notes, rough drafts or dictation.

• Maintains a variety of complex and/or confidential records and files.

• Assembles and organizes materials used by the supervisor in completing work assignments.

• Prepares annual appointment and budget forms, periodic reports, class and/or office schedules.

• Coordinates the details of the office to which the incumbent is assigned; supervises and train clerical employees.

• Performs specialized functions and completes special projects.

• Develops office forms and initiates office procedures or changes in office procedures.

• Greets and directs visitors, staff, faculty and students.

• Reviews work of other clerical employees.

• Performs other duties as requested.

Bachelor's degree preferred. Additional job-related experience and/or education may substitute for the required education on a year-for-year basis.

Two years experience within an academic setting required.

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

• Knowledge of college terminology and requirements.

• Knowledge of professional opportunities in Communications Sciences & Disorders.

• Skilled use of data management systems and processes;…