Clerk

Job description

The Voter Registration Clerk performs clerical work assisting in preparations for elections and voter registration. Work involves registering voters and maintaining voter registration records. Employee is responsible for utilizing computer-driven data entry equipment to prepare and modify files, and for answering telephones and assisting the general public, including receiving payment for fees. Must be able to travel when necessary for county business.

Essential Duties:
Serves as Deputy Registrar and is responsible for duties associated with voter registration and election-related activities including registering new voters' name, residence, and party affiliations. Determines voter eligibility by checking records including DPS, State, and felony records and the voter registration system. Files registration applications and records data into computer files; printing and issuing voter registration cards. Maintains voter registration rolls, changing addresses of voters as notified, and deleting names of deceased persons or those no longer residing in county.

Resolves Task Summary as assigned on TEAM, including Cancelled Application Maintenance, Possible Deceased, Possible Duplicate, Possible Felon, DPS Applications, Web Application, Address Confirmation, Duplicate Application Status, and Correspondence. Sets up and prints voter registration certificates in-house. Researches in voter registration system and other systems and records to determine voter eligibility for Election Day. Provides telephone support to early voting clerks and election judges for equipment problems and voter information questions/issues.

Performs assigned clerical work such as document processing and/or record keeping in the daily operations of the department. Handles requests for information that may not be provided in a standardized format. Executes reports in voter registration system to produce reports and/or CDs for sale requests, and resolves issues in TEAM (Texas Election Administration Management). Regular and punctual attendance is required.

Nonessential Duties:
Performs other related duties as required.

High school diploma or G.E.D and minimum one year of experience in a related field; or an equivalent combination of education and related experience required. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days.

• Requires general knowledge of the functions and procedures of the county voter registration programs.
• Requires general knowledge of state and county electoral laws, regulations, policies and procedures.
• Requires working knowledge of modern office practices, procedures, equipment and standards clerical techniques.
• Requires some knowledge of the common requirements, policies and procedures of the news media regarding information pertaining to voter registration.
• Requires skill in the use of common office machines, including computer-driven word processing, spreadsheet, and file maintenance programs.
• Requires the ability to detect inaccuracies in various legal instruments submitted for processing.
• Requires the ability to establish and maintain moderately complex records and files, and to prepare reports from such data.
• Requires the ability to work under pressure of frequent interruptions.
• Requires the ability to understand and follow oral and written instructions.
• Requires the ability to exercise attention to detail in performing assigned tasks.
• Requires the ability to exercise considerable tact and courtesy in frequent contact with the general public.
• Requires the ability to establish and maintain effective working relationships as necessitated by work assignments.
• Requires the ability to accept, receive, and/or collect payments.
• Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
• Requires the ability to use computers for word processing and/or accounting purposes.
• Requires the ability to use computers for data entry.

Must be physically able to operate a variety of machinery and equipment. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently, and/or a negligible amount of force constantly to move objects. Position requires the ability occasionally lift up to 50 pounds. Requires the ability to handle a variety of items such as office equipment.

Must have minimal levels of eye, hand, and foot coordination.