Student & Program Specialist

Title

Student & Program Specialist

Employee Classification

Student & Program Specialist

Campus

University of North Texas

Division

UNT-Provost

Sub Division-Department

UNT-College of Lib Arts & Soc Sci

Department

UNT-Political Science-122400

Job Location

Denton

Salary

$36k+. Commensurate with experience.

FTE

1.000000

Retirement Eligibility

TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values‑based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all.

We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

Political science studies the various political decisions that societies make, starting with the basic constitutional one of who rules and how and extending to every manner of the ranking (and funding) of the wide array of human pursuits. Our discipline is divided into four major areas:
American Government, International Relations, Comparative Politics, and Political Theory. In addition, we have a strong focus on research methods.

Position Overview

Assisting the Advisors in the Graduate Programs in the Department of Political Science;
Assisting the Political Science staff on an as needed basis.

Minimum Qualifications

Associate's degree and two years of office administration experience; or any equivalent combination of education, training and experience.

Knowledge,

Skills and Abilities

• Proficiency in Microsoft Office.
• Demonstrated ability to provide outstanding customer service.
• Demonstrated skill in verbal and written communications.
• Ability to establish and maintain effective working relationships.
• Ability to handle multiple priorities.
• Strong attention to detail.

Preferred Qualifications

• Intermediate MS Office skills.
• Strong organizational skills.
• Competence in updating and maintaining department web pages and related databases.
• Ability to adjust to constant changes in schedule from being constantly busy to having possible extended time in between job demands.
• Willingness to work on tasks independently and with a minimal amount of supervision or instruction once the duties are learned.

Job Duties

• Responding to email requests for information and graduate advising questions.
• Answer questions about graduate programs.
• Schedule and coordinate graduate orientations.
• Enter graduate course catalog changes in curriculog.
• Assist with undergraduate and graduate assessment processes; in tracdat/improve.
• Start of Term Assignment of class permission numbers for graduate seminars; R6 forms preparation; processing title forms for both graduate courses.
• Maintenance of Graduate Student Files and database (including class enrollment figures/history, graduation numbers for each term, student GPA figures, etc.).
• Prepare and maintain graduate student applicant files and database.
• House and organize letters of recommendation for graduate student applications for employment; submit letters in a timely manner.
• Provide office support for Administrative Coordinator and other staff members on an as needed basis; answering phone, greeting and directing visitors, helping with student problems, etc.
• Purchasing through pcard and epro (as backup to office manager and primary assistant to graduate academic advisers and inhouse programs).
• Work with graduate student travel requests; process reimbursement for recruitment weekend; fill in when CLASS travel representative is unavailable.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8am-5pm;
Mon thru Fri.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been…