Senior Administrative Specialist

Title:

Senior Administrative Specialist

Employee Classification:
Sr Administrative Specialist

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Information

Department: UNT-Information Science-133310

Job Location:

Denton

Salary: 37,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The Department of Information Science provides and supports resources, research, and service for education and leadership to the information science community and prepares information professionals of the highest quality to serve dynamic roles in the state, the nation, and the world.

Position Overview

Serves as the Program Assistant for the Information Science PhD Program. This position serves as the first point of contact to all doctoral students for all issues ranging from admission to graduation. This position also acts as a liaison between the Information Science PhD Program and the Toulouse Graduate School on all matters related to PhD students within the department. This position also works to ensure proper policies and procedures are followed at the department, Graduate School and University levels.

This position requires occasional work outside of an 8-5 schedule for planned events and may include some travel.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge,

Skills and Abilities

* Exceptional customer service skills.

* Advanced Microsoft Office skills.

* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

* Ability to conceptualize, plan and organize multiple programs and assignments effectively.

* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

* Skill in developing and maintaining good working relationships.

* Knowledge of policies, practices, procedures and terminology of assigned function.

* Supervisory skills.

Preferred Qualifications

Knowledge of Graduate Admissions and School processes.

Required License/Registration/Certifications

Job Duties

* Develops, maintains and updates streamlined procedures, forms, and documents as needed for the PhD Program Office. Manages and Maintains records for the IS PhD Program according to UNT records management practices. Researches and monitors PhD student status and progress and produces internal and external reports as needed.

* Works with PhD advisors to review student course requests; facilitates course registration as approved by advisors. Facilitates doctoral course scheduling and assists with Frisco Executive Program course scheduling as well as its policies and procedures.

* Researches and helps to maintain current UNT admissions and advising policies for doctoral students and updates program directors when necessary. Counsels students on UNT and COI procedures, such as course regulations and deadlines.

* Oversees dissemination of information to prospective students from initial inquiry to final response via email, phone, etc. Drafts correspondence for PhD Office; handles general incoming and outgoing correspondence of the CIIISPhd email. Monitors and updates PhD program information in print, Web, listserv, and other formats.

* Manages PhD admission process, including scanning and compiling applicant materials,…