Accountant III - General Ledger, Accounts Receivable & Payable Supervisor - Denver

Accountant III – General Ledger, Accounts Receivable & Payable Supervisor – Denver

Join to apply for the Accountant III – General Ledger, Accounts Receivable & Payable Supervisor – Denver role at Colorado Department of Revenue.

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

Due to the State’s current hiring freeze, this position will not be filled until January 1 or later.

The Accountant III works in the Colorado Department of Transportation's Center (CDOT’s) for Accounting within the Division of Accounting and Finance. The Center for Accounting performs and/or oversees all accounting functions such as accounts payable, accounts receivable, general ledger, treasury, payroll, fixed assets and annual audit for the department. Provides accounting and financial assistance to employees and various individuals and organizations.

The Center establishes internal controls over accounting functions for the Department and also works closely with the Office of State Controller to ensure adherence to state fiscal rules, Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards.

As the Accountant III General Ledger, Accounts Receivable & Payable Supervisor, you will be responsible for the daily oversight operation of Accounts Receivable, General Ledger, Accounts Payable, vendor and payment analytics, electronic data invoicing interfaces, vendor payments, and the corresponding reconciliations ensuring the timely completion of tasks. This position is directly responsible for all interfaces between SAP and CORE (the state’s accounting system), the bank, pcard bank, IDS (warrant printing facility), ensuring all occur without errors daily.

This position is also responsible for all general ledger, non-federal customers, and vendor payments, and/or CORE if applicable, opening and closing accounting periods both monthly and at year end, facilitating year end close for CDOT, reviewing, approving and reversing CDOT’s year end and semi-year end accruals, reviewing and approving daily transactions completed by the team and reviewing and approving rejected entries in CORE created via the interfaces ensuring the timely and accuracy of these entries are in compliance with Governmental Accounting Standards Board (GASB), State Fiscal Rules, and Federal guidance for all accounting transactions.

The Accountant III is responsible for CDOT’s yearly 1099 reporting and all task needed to ensure compliance. This position supervises four full time staff.

• Supervise and ensure work is professional, accurate, timely and complete per accounting and State Fiscal rules setting the expectations for Accounting staff.
• Complete the hiring process including completion of HR requirements.
• Administer the performance program for all employees to include regular performance feedback.
• Follow up on corrective action and performance improvement plans when necessary.
• Monitor work for quality control and efficiency.
• Coach, mentor, and train employees.
• Implement policies and procedures in a fair and consistent way.
• Evaluate effectiveness of work activities.
• Support organizational change efforts and communicate with personnel.
• Delegate work effectively, when appropriate, and monitor progress.
• Foster a positive working environment.

• Design and document methods on setting up vendor master data, vendor changes and standards for electronic archiving of vendor master data records ensuring State Archivist retention guidelines are followed.
• Facilitate setup with external vendor ensuring vendor is set up according to IRS, State Fiscal rules and ready for 1099 process at the calendar year end.
• Responsible for CDOT’s 1099 process at calendar year end and throughout the year ensuring CDOT meets all rules and guidelines as they pertain to the 1099 process.
• Ensure updates to vendors are performed accurately and timely, testing and validating the printing of 1099’s, testing and validating the IRS file, working of B…