Project Accountant

Position: Project Accountant 2

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

Watch Our Story:

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The Project Accountant 2 position is responsible for all facets of project and contract financial management. This includes, but is not limited to, ensuring accurate contract documentation, contract monitoring and maintenance and contract administration during various stages of a contract life cycle. This position requires a team player who collaborates with Section Managers and Project Managers (PM) to ensure compliance with contractual requirements.

This position is critical to support PMs and project technical staff in delivering accurate contract performance data and resolving financial issues. The Project Accountant 2 collaborates with local operations Area Management, Area Accounting Lead, Area Project Accounting team, and Corporate Accounting resources. This position follows practices and procedures in accordance with HDR policies, HDR best practice processes, HDR accounting principles and federal government compliance standards.

Primary

Responsibilities include Cross-Functional Project Financial Support:
Project Initiation:

• Process and prepare Project Initiation Package per contract negotiations and receipt of standardized budget package, from PM.
• Communicate project number and relevant financial data to PM, Quality, and Marketing staff.
• Confirm receipt of project documentation from PM, including:
• Signed Contract
• Notice to proceed
• Proposal
• Budget Information
• Proposal Contract Review (PCR) Form
• Internal Workshare Agreements/Subconsultant Agreements
• Invoicing Instructions/Progress Report formats (if necessary)
• Support PM, as needed, with getting subconsultant agreements/POs executed
• Participate in 0% Project Review
• Attend kick-off and team meetings as necessary

Project Execution/Project Monitoring:

• Review week-end and month-end Cost Sheets, as necessary.
• Review job costs for Labor Transfers and process as necessary
• Review and process subconsultant invoices with PM approval
• Ensure timely release of subconsultant invoices for payment
• Perform monthly billing function for all projects assigned
• Post invoices within company deadlines/mail within 24 hours of invoice release date
• Analyze & notify PM of outstanding A-R issues
• Collaborate with PM to resolve outstanding A-R issues & document comments in EBS
• Perform research and provide necessary data for PM, Area Manager and others regarding project financial status, which includes fee/budget, staffing and accounts receivable.
• Manage fee & budget updates as a result of work/scope changes & contract amendments
• Update "Pipeline" Opportunity forecast as necessary for expected contract amendments
• Assist PM as needed with updating staffing resources forecasts
• Request & assist PM in performing Earned Value calculations to monitor project progress. Additional action items may result, such as:
• Request Cost-to-Complete from PM
• Request updated resource forecast information based on revised staffing projections
• Identify and track out-of scope items through fee/budget revisions
• Participate in on-demand Project Review to discuss project deliverables and project status
• Participate in Project Reviews during life cycle of project

Project Completion:

• Confirm final billing is complete and all costs have been recorded to project
• Coordinate project closeout activities with PM

Additional Duties/Cross-Functional Accounting Support:

• Assist Area Accounting Lead with General Accounting Functions, as needed
• Assist Area Manager, Area Accounting Lead and Assistant Regional/Regional Accounting Director with project management training initiatives, information system training and…