AR Specialist and Contract Coordinator

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Salary Range: $28.00 To $30.00 Hourly

Position Title: AR Specialist and Contract Coordinator
Department: Central Services
Reports To: Credit Manager
FLSA Status: Hourly

Position Summary

The AR Specialist/Contract Management position is responsible for processing daily accounts receivable functions; compiling and tracking various division reports; review and execution of commercial fireplace and rebar contracts, insurance compliance and support to sales/operations/department managers.

Founded in 1893, Rio Grande Co. has proudly served the Denver and Rocky Mountain region for over 132 years. What began as a fuel and feed business has grown into a trusted distributor, fabricator, and building materials resource supporting construction projects across Colorado.

As a multi-generational, family-led company, members of the Peterson family – Erik, Elmer, Donald, and Bruce – have guided our growth and long-standing contribution to Colorado’s construction industry.

At Rio Grande Co., we build more than structures — we build teams, careers, and futures. What sets us apart:

• A family-founded culture that prioritizes people and relationships
• A workplace grounded in safety, respect, and accountability
• Transparent leadership and clear expectations
• Investment in employee development and training
• A commitment to doing the right thing for our employees, customers and communities

Key Responsibilities

• Reviewing, Editing, Negotiating and Executing Commercial Fireplace and Rebar Contracts.
• Working with Sales Reps on Tracking Commercial Fireplace and Rebar Contracts, creating the Schedule of Values, ordering the required Insurance Documents, Complete the OCIP/Wrap enrollment documents as required.
• Working knowledge of construction contracts and project workflows.
• Submit Monthly billing on Contracted Commercial Projects.
• Monitor Project Billings, Completed the requested Waivers per Pay Application.
• Verify and Execute Change Orders, update the SOV as needed to reflect Change Orders.
• Process all Close Out Document Requests and required Tax Compliance Reporting
• Processing accounting receivables and incoming payments in compliance with financial policies and procedures.
• Track and Enter Debits for Pay Applications and Retention Entries.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording account receivable data.
• External/Internal Customer Service/Collections AR Portfolio, such as posting customer payments, verifying transactions, maintaining records and adjusting accounts
• Resolves collections by examining customer payment plans, payment history, credit lines and coordinating contact with appropriate individuals.
• Protection of all confidential information.
• Participate in Continuing Educational Seminars/Classes as offered by NACM and Mountain States Commercial Credit, to keep up on the changing Credit/Collections environment and Laws.
• Ability to maintain a safe working environment.
• Back Up Team Members as needed during Vacation/Sick/Extended Leave.
• Other duties as assigned.

Qualifications

• A minimum of 3 years of experience Accounts Receivable, experience in Construction Project Based Billing, preferred.
• High school diploma or equivalent; BS degree in Finance, Accounting or Business Administration is preferred
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Proficient in Microsoft Office, specifically Word, Excel and Outlook
• Strong attention to detail with the ability…