Accounting Specialist

Accounting Specialist

Do you love technology and helping organizations utilize that technology to do good? Are you interested in being part of a mission-driven organization that helps keep your community, nation, and planet safe? At Kaseware you will have the chance to do all of that and more as our Accounting Specialist. Kaseware is a company that is changing the world of law enforcement and corporate security forever and, if you are up for a challenge, we would like you to consider helping us make the world a safer place.

Kaseware recently merged with OSINT Combine. OSINT Combine develops enduring open-source intelligence capability through Nexus Xplore, an all-in-one, AI-enabled OSINT platform.

The Accounting Specialist for Kaseware, Inc. and its Australian subsidiaries Nexus Xplore Pty Ltd and OSINT Combine Pty Ltd. will be responsible for accounts payable, accounts receivable, recording and maintaining financial transactions, reconciling bank accounts, monthly journal entries, intercompany activity, month-end close, and 1099 tax filings.

The Accounting Specialist reports to the Chief Financial Officer and contributes to the overall success of the company by maintaining financial records. The ideal candidate is a hands-on, team player who can also work autonomously under tight deadlines. They are comfortable with a 'no job too small' mentality, a fast-paced environment, and they communicate proactively with the team.

Job Type: Full-time, Exempt

Responsibilities and Duties:

Accounts Payable (Approximately 65%)

• Receiving, reviewing, coding, and entering vendor bills, credit memos, and employee expense documentation accurately and on time
• Verifying appropriate approvals, account coding, supporting documentation, payment terms, and mathematical accuracy before processing
• Maintaining vendor records, including contact information, payment terms, tax forms, and remittance information
• Researching and resolving vendor inquiries
• Reconciling vendor statements, accounts payable aging, and the accounts payable subledger to the general ledger
• Monitoring due dates, discounts, recurring bills, and outstanding items to support timely payment and accurate cash management
• Maintaining complete invoice, approval, payment, and vendor documentation for audit and management review
• Processing domestic and international vendor payments, including multi-currency wires
• Independently verifying all changes to vendor bank details before processing payments
• Collecting and maintaining vendor tax documentation for each jurisdiction, such as W-9, W-8
  
  BEN and Australian ABN details
• Preparing and filing annual 1099 forms

Accounts Receivable (Approximately 20%)

• Creating and distributing accurate customer invoices and credit memos in accordance with contracts, approved billing schedules, and company procedures
• Maintaining customer records, billing contacts, payment terms, tax information, and other required account details
• Applying customer payments, deposits, credits, and adjustments accurately and promptly
• Monitoring accounts receivable aging and following up on past-due balances in a professional and timely manner
• Researching and resolving customer billing questions
• Reconciling accounts receivable subledger balances to the general ledger and preparing supporting schedules
• Issuing multi-currency invoices that meet the tax invoice requirements of each jurisdiction, including U.S. sales tax and Australian GST invoices
• Invoicing government customers against purchase orders and through procurement or e-invoicing portals where required
• Preparing AR aging and collections reporting, including DSO, and contributing to cash forecasting

General Ledger (Approximately 15%)

• Recording and maintaining financial transactions
• Preparing and posting routine monthly journal entries with appropriate supporting documentation
• Preparing monthly bank reconciliations
• Processing transactions across multiple entities in Sage Intacct, including intercompany invoicing, recharges and reconciliations
• Supporting month-end FX revaluation and multi-currency reconciliations
• Supporting the group month-end close timetable across U.S. and Australian entities

Required

Education:

• Associate or Bachelor's degree in accounting or related field

Required

Skills and Experience:

• 3-5 years of experience working as a bookkeeper, accounts receivable clerk, accounts payable clerk, or relevant accounting role
• Advanced, hands-on expertise in Sage Intacct contracts module, multi-entity, and multi-currency
• Working knowledge of accounts…