Invoice Coding Specialist

Invoice Coding Specialist

Industry: Energy / Oil & Gas Infrastructure

Location: Denver, Colorado - Office location, Downtown

** Please Note:

• This is a long-term contract role with no definitive end-date. Opportunity to convert to permanent based on performance, and internal client approvals.
• Onsite - located in Downtown Denver
• Candidates must be authorized to work in the US indefinitely without present or future need for visa sponsorship.
• No C2C - 3rd party firms need not reach out.

About the Opportunity

Our client, an established energy infrastructure company, is seeking a detail-oriented and organized Invoice Coding Specialist to join its accounting team. This individual will play an important role in supporting accounts payable operations by ensuring vendor invoices are accurately coded, properly documented, and processed in accordance with established procedures.

The ideal candidate has experience working in a high-volume invoice processing environment, strong attention to detail, and the ability to resolve discrepancies while managing competing priorities. This role will also provide support for procurement requisitions and other administrative tasks as business needs arise.

Key Responsibilities

Invoice Processing & Coding

• Review, code, and process vendor invoices accurately and efficiently.
• Assign appropriate general ledger accounts, cost centers, project codes, and other applicable cost classifications.
• Process purchase order (PO) and non-PO invoices, verifying required approvals and supporting documentation.
• Match invoices against purchase orders and receiving documentation, as applicable.
• Route invoices through approval workflows and monitor outstanding items to support timely processing.
• Identify and resolve coding errors, duplicate invoices, discrepancies, and missing documentation.
• Maintain accurate invoice records to support reporting, reconciliations, and audits.

Accounts Payable Support

• Coordinate with internal departments, project teams, procurement personnel, and vendors to resolve invoice questions and obtain missing information.
• Research vendor discrepancies and assist with statement reconciliations and outstanding invoice inquiries.
• Support vendor record maintenance, month-end close activities, and accounts payable reporting.
• Follow established accounting procedures, internal controls, and documentation requirements.

Procurement & Administrative Support

• Assist with creating, reviewing, and processing procurement requisitions as needed.
• Coordinate with internal requestors and procurement personnel to resolve requisition questions and ensure required information is complete.
• Provide additional administrative support, including data entry, document management, record maintenance, and special projects.
• Adapt to changing priorities and assist the accounting and project teams as business needs evolve.

Qualifications

• Minimum of 3 years of experience in accounts payable, invoice processing, invoice coding, or a related accounting support function.
• Demonstrated experience reviewing and coding invoices in a high-volume environment.
• Working knowledge of general ledger coding, cost centers, purchase orders, invoice approvals, and supporting documentation.
• Strong attention to detail and the ability to research discrepancies and maintain accurate records.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively.

Preferred Qualifications

• Experience in the oil and gas, midstream, energy infrastructure, or construction industries.
• Familiarity with project-related invoice coding, including project codes, cost allocations, and authorizations for expenditure (AFEs).
• Experience with ERP or accounts payable systems, such as Oracle.
• Knowledge of two-way and three-way invoice matching, vendor reconciliations, and internal accounting controls.
• Experience preparing or processing procurement requisitions.

What We're Looking For

We are looking for someone who takes ownership of their work, values accuracy, and enjoys being a dependable resource for a busy accounting team. The successful candidate will be proactive, organized, adaptable, and comfortable stepping in to support additional administrative needs when necessary.