Sr. Accounts Payable Specialist, Technology

Company Description Who We AreAIR Communities is one of the country's largest owners and operators of multifamily housing, managing high-quality properties in most major markets. At AIR, we value integrity, respect, collaboration, customer focus, and performance. These values are brought to life by our teammates, who are ultimately responsible for our success. When you join our team, you'll work alongside the most dedicated professionals in the industry and open the door to unlimited career opportunities.

We seek motivated professionals who excel in customer service and thrive in a fast-paced, collaborative environment.

If you're inclined towards more challenging tasks and aspire to exceed expectations, our environment may align better with your ambitions, join us!

Job Description Position Summary Reporting to the IT Finance Manager. This role supports the day-to-day accounts payable work for AIR’s Technology department. This includes processing technology and telecom invoices, maintaining accurate coding and allocations, researching vendor and payment issues, supporting month-end close, and helping integrate vendor, account and billing information during property transitions, acquisitions and dispositions.

Key Responsibilities Process and review high-volume, complex invoices for technology and telecom vendors, including software, licensing, hardware, consulting, internet, phone and wireless services

Ensure invoices are coded to the correct general ledger account, spend category, cost center, company, property and project, and recorded in the correct accounting period

Ensure expenses are handled correctly across one-time costs, prepaids, amortization and capital spend

Compare invoices to contracts, renewal terms, expected or usage-based charges, service dates, backup and receipts when applicable

Monitor recurring expenses such as software subscriptions and cloud services

Complete monthly AP and assigned account reconciliations, including prepaid expenses, invoice balances and allocations, and help with month-end close activities

Support audit and remittance detail requests by providing documentation and explanations

Handle property tech expense allocations and maintain the supporting files

Process technology credit card allocations and collect the required backup

Handle complex billback allocations across intercompany cost centers and properties

Research and resolve invoice, vendor, payment, credit and remittance issues in Workday; work with vendors and internal teams to keep payments on track and escalate issues that could lead to late fees or service interruption

Maintain invoice trackers, allocation files, prepaid schedules, vendor records and related reference materials so open items and recurring work are visible

Prepare and maintain Excel allocation and invoice upload files, including formulas and pivot tables, and understand how formulas, formatting and source-of-truth files affect Workday uploads and downstream reporting

Support company growth and portfolio changes by gathering vendor, account, invoice and payment information for property transitions, acquisitions and dispositions and helping move the information into AIR’s standard AP processes

Document recurring processes, identify opportunities to reduce manual work and help cross-train other team members

Complete monthly, quarterly and yearly balance sheet reconciliations.

Qualifications

Required Qualifications 5+ years of accounts payable or related accounting experience, including experience processing complex or high-volume invoices

Strong understanding of AP processes, internal controls and basic accounting principles

Experience with an ERP or financial system such as Workday, Yardi, Oracle or SAPStrong Excel skills, including formulas,…