Accounting Specialist

Job Title

CORE COMPETENCIES

Accounts Payable Accuracy & Control - Processes invoices and payments accurately, verifies required approvals and support, and follows established disbursement controls.

Attention to Detail & Organization - Manages recurring payment and close deadlines while maintaining complete, well-organized documentation.

Analytical Problem Solving - Researches invoice, vendor, payment, system, and reconciliation issues and follows items through resolution.

Process Improvement & Efficiency - Identifies opportunities to improve invoice workflows, payment processes, reconciliations, and supporting documentation.

Cross-Functional Collaboration - Works effectively with Accounting, Finance, Human Resources, approvers, and operational partners to resolve questions and support timely processing.

Customer & Vendor Focus - Provides responsive, professional, and solution-oriented support to internal stakeholders and vendors.

Integrity & Accountability - Handles confidential financial and banking information responsibly, follows established controls, and takes ownership of assigned deliverables.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounts Payable & Vendor Administration

• Process vendor invoices and credit memos, including review of supporting documentation, accounting coding, and required approvals.
• Monitor invoices through the approval workflow and follow up with approvers to support timely processing and payment.
• Maintain vendor records and coordinate the collection and validation of required vendor documentation and payment information in accordance with company controls.
• Research and resolve invoice discrepancies, duplicate invoices, vendor statement differences, credit balances, and other accounts payable issues.
• Coordinate with business partners to determine appropriate accounting treatment and coding for routine invoices and expenses.

Payment Processing & Cash Disbursements

• Prepare regular payment runs and supporting schedules for review and approval.
• Process approved ACH, wire, check, and other electronic payments in accordance with established authorization requirements.
• Coordinate special and time-sensitive disbursements, including approved payroll funding and other corporate payment requests.
• Monitor rejected, returned, voided, or otherwise unsuccessful payments and coordinate timely resolution.
• Maintain complete payment support, approval evidence, and payment confirmations.

Expense, Credit Card & Refund Activity

• Process and reconcile employee expense reimbursement activity and support resolution of incomplete or exception items.
• Prepare assigned credit card accruals and reconcile related transactions and supporting documentation.
• Process approved patient or customer refunds and maintain appropriate support for returned or rejected payments.
• Assist internal stakeholders with invoice, reimbursement, and payment-status questions.

General Ledger & Month-End Close

• Confirm accounts payable activity is complete for the period and perform assigned AP close procedures within established deadlines.
• Prepare accounts payable accruals for invoices or obligations not yet recorded in the general ledger.
• Prepare and post assigned recurring and nonrecurring journal entries, including clearing, accrual, reclassification, and expense-related entries.
• Reconcile bills and payments between the accounts payable platform and the general ledger and investigate synchronization or posting differences.
• Maintain assigned general ledger accounts and investigate unusual transactions, variances, or aged reconciling items.

Account Reconciliations & Financial Accuracy

• Prepare assigned balance sheet and cash-related reconciliations, including accounts payable clearing and other assigned accounts.
• Research reconciling items and…