Accounts Payable Specialist

Description

Salary: $26.00 - $29.00 per hour

JFS is searching for an Accounts Payable Specialist to include the responsibility of accounts payable and general clerical assistance in the accounting department, compiling amounts owed by the agency to vendors and individuals, and inputting the figures into the accounting system. This is a full-time position at 37.5 hours per week.

Essential Functions*:

• Obtains appropriate approvals for accounts payable invoices. Verifies documentation and accuracy of paperwork.
• Verifies coding provided is in alignment with expense and department being charged for accounts payable invoices and enters them into accounting software.
• Prints, scans, and coordinates mailing of checks to vendors and responds to internal and external requests for AP-related information.
• Maintains accounts payable vendor files, including all electronic records and vendor records in the accounting software system.
• Assures that W9 forms are obtained for applicable 1099 vendors.
• Reconciles GL accounts as assigned.
• Assures that assigned month-end closing activities are completed within the time frames set.
• Completes data entry functions as assigned, including, but not limited to, journal entries and ACH payments.
• Assures that vendors are provided with JFS sales tax exemption documentation and resolves erroneous billing of sales taxes charged to invoices.
• Coordinates remittance for grant-funded invoices as requested by individual departments, including saving documentation to specified grant folders and emailing payment copies as requested.
• Responsible for processing paper mail in the accounts payable inbox & distributing accounting paper mail to appropriate personnel.
• Maintains a schedule of recurring AP invoices and ensures that payments are made within the due dates.
• Other duties as assigned.

Requirements

Qualifications:

· Education/

Experience:

• Preferred one to three years of relevant education or experience.

· Other:

• Ability to provide good client and customer service. This job requires being pleasant with others on the job and displaying a cooperative attitude while being careful about detail and thorough in completing work tasks.
• Ability to meet deadlines.
• Basic knowledge of Excel and Word. Experience with computerized accounting software.
• Basic knowledge of GAAP and AP best practices.

Certification/Licensing:

• None.

Supervisory Responsibilities:

• None.

Work Environment:

• In-Office (Hybrid possible) Position:
  Work is primarily performed in our office at 3201 South Tamarac Dr., Denver 80231. Position may be eligible for a hybrid schedule with a combination of remote and in-office work. Work hours are generally during regular business hours, with occasional flexibility required to support agency needs.

Essential physical requirements:

• Frequently sitting and typing. While performing the duties of this job, the employee is regularly required to communicate and use standard office equipment.

Physical effort/lifting:

• The employee may occasionally be required to lift up to 10 pounds.

* If requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

JFS EEO Statement: JFS is dedicated to the principles of equal employment opportunity in any term, condition, or privilege of employment. JFS does not discriminate against applicants or employees based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military status, or any other status protected by federal, state, or local law.

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