Legal Billing Specialist

Job Title: Legal Billing Specialist

Location: Denver, CO (hybrid, in-office)

Salary: $72,000 - $78,000 / Annually

Benefits: This role is eligible for medical, dental, vision and 401(k)

We are seeking a detail-oriented Legal Billing Specialist to manage electronic invoice preparation, submission, and resolution for a law firm’s client matters. This role ensures invoices comply with client billing guidelines, minimizes rejections and reductions, and serves as a key partner to billing attorneys, legal assistants, and eBilling vendors.

• Review time and disbursement entries to confirm compliance with client billing guidelines and eBilling system requirements
• Proactively identify potential errors that could cause e-bill rejections
• Process manual time and cost edits in eBilling
  
  Hub, including narratives, adjustments, and rate changes
• Generate, edit, and transmit LEDES files, including direct file edits when needed
• Submit and manage invoices through eBilling
  
  Hub and client-specific eBilling platforms
• Monitor submitted invoices for reductions, rejections, and other issues
• Research the cause of reductions and rejections and recommend resolutions, including appeals or write-offs
• Work with eBilling vendor support teams to resolve submission and technical issues
• Follow escalation protocols for client questions or billing concerns that require additional support
• Partner with billing attorneys and legal assistants to set up eBilled matters accurately, including task codes, internal client-matter numbers, and other billing requirements
• Work with client contacts and eBilling vendors to obtain matter access and establish billing profiles
• Submit timekeeper rates for approval on vendor sites and assist with annual rate compilation and submission
• Create and maintain allowed billers lists in 3E
• Create and manage user accounts within eBilling vendor sites and eBilling Hub
• Assist with preparing and submitting budgets, status reports, and accruals to eBilling sites and clients
• Apply knowledge of insurance client billing requirements to ensure compliance
• Respond to emails and voicemails within one hour
• Help attorneys and staff navigate eBilling vendor sites

• 3E (Elite) accounting system
• eBilling Hub
• Excel proficiency

• 2+ years of high-volume e-billing experience with a large law firm
• Hands-on experience with LEDES files and client-specific eBilling platforms
• Strong attention to detail and analytical skills
• Excellent written and verbal communication skills, with the ability to manage a high volume of time-sensitive requests
• Associate’s or bachelor’s degree preferred; relevant experience considered in lieu of a degree

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.