Operations Administrator

Ener Star Solutions is seeking an organized, detail-oriented Operations Administrator to support our growing operations team.

This position may be based in either the Briggsdale, Colorado or Wright, Wyoming area. This is an in-office position, and qualified local candidates from either area are encouraged to apply.

This is an excellent opportunity for someone who enjoys being at the center of a busy operation, working with both numbers and people, solving problems, and making sure important details don't fall through the cracks.

The Operations Administrator plays an important role in supporting day-to-day operations through customer ticketing, billing support, purchase orders, cost allocation, invoice reconciliation, reporting, and coordination with Operations, Payroll, Accounts Payable, and Accounts Receivable.

In this role, you will:

• Serve as a primary point of contact for divisional customer ticketing and billing documentation.
• Coordinate customer tickets through email, Open Ticket, and other applicable customer portals.
• Create purchase orders as requested.
• Review, code, and approve vendor invoices for monthly reporting.
• Match vendor invoices to expected costs and research discrepancies.
• Assist with third-party transaction and invoice reconciliation.
• Support cost allocation, revenue billing, and divisional reporting.
• Help ensure customer tickets are complete, accurate, approved, and closed within required deadlines.
• Assist with month-end closing activities, which are targeted for completion by the 9th of each month.
• Assist with asset inventory documentation and control.
• Communicate regularly with Divisional Managers, Operations employees, vendors, customers, and other administrative teams.
• Follow up when information needed for customer billing or ticketing is incomplete.
• Prioritize competing responsibilities while consistently meeting deadlines.
• Support other operational and administrative needs as assigned.
• Maintain a strong focus on safety, quality, accuracy, and Ener Star's Core Values.

• At least 2 years of experience in an administrative, operations support, accounting support, or similar role.
• Oil & Gas industry experience is an asset, but not required.

• Post-secondary certificate, diploma, or degree preferred.

• Strong Microsoft Excel, Windows, and Microsoft Office skills.
• Working knowledge of accounting concepts such as accruals, profit margin, and third-party costs.
• Strong attention to detail and accuracy.
• Ability to identify discrepancies and work through problems to resolution.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet firm deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with Operations and administrative teams.
• Flexible and adaptable when priorities change.

Travel:
The position also requires the ability and willingness to travel as needed by Ener Star.

Ener Star offers benefits that include:

• 401(k) matching
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• Employee Assistance Program
• Employee referral program
• Paid time off, including holidays