Project Assistant

Note:

The role is strictly for candidates in the United States only!

We are seeking a highly organized, proactive, and detail-oriented Project Assistant to support the successful planning, coordination, and execution of engineering projects. The ideal candidate will assist Project Managers and cross-functional teams in maintaining project documentation, scheduling meetings, tracking deliverables, and ensuring smooth communication between stakeholders. This entry-level role is perfect for someone eager to grow within a collaborative and fast-paced engineering environment.

• Support project teams in day-to-day administrative and coordination tasks.
• Assist in preparing, formatting, and distributing project documentation, reports, and presentations.
• Maintain up-to-date project records, files, and documentation in accordance with company procedures.
• Schedule and coordinate internal and external meetings, prepare agendas, and take detailed meeting minutes.
• Monitor project timelines and deadlines, alerting team members to upcoming milestones or potential delays.
• Help track budgets, resource allocation, and procurement activities under the supervision of the Project Manager.
• Coordinate with engineering, procurement, and design teams to ensure timely submission and review of project deliverables.
• Communicate with clients, vendors, and consultants as needed to support project progress and clarity.
• Assist in preparing compliance, safety, and quality control documentation for review and audits.
• Contribute to continuous improvement initiatives within the Project Management Office (PMO).

• Diploma or Bachelors degree in Business Administration, Engineering, Project Management, or a related field.
• Strong organizational skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools (e.g., MS Project, Asana, Trello, or Primavera) is a plus.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks in a dynamic, deadline-driven environment.
• Team-oriented mindset with a willingness to learn and adapt.

• Internship or previous experience in a support role within an engineering, construction, or technical environment.
• Familiarity with document control practices and project lifecycle phases.
• Understanding of basic engineering terminology or project workflows.
• Experience supporting sustainability, infrastructure, or industrial development projects is an asset.