Human Resources Administrative Assistant

Human Resources Administrative Assistant

• Facility
  * National Jewish Health - Main Campus
• Department Human Resources
• Schedule - Shift - Hours Full Time - Day Shift: Monday - Friday

Position Summary
Provides support in functional areas of Human Resources including, but not limited to, accurate personnel records, recruitment, employment, training and Employee Health. Serves as a liaison to various internal and external customers and maintains general office operations to meet the needs of the Human Resources department. Supports the Vice President of Human Resources and other departmental staff as needed.

• Delivers exemplary customer service as the first point of contact for the department regarding Human Resources inquiries, including answering and directing incoming phone calls and providing general information as needed.
• Performs receptionist duties for the Human Resources department, including scheduling meetings, seminars, and conferences.
• Performs administrative support tasks, including ordering office supplies, managing incoming and outgoing mail packages, and preparing correspondence, memos, reports, or other documents supporting the position’s daily activities.
• Assists in maintaining, auditing and filing of Human Resource files, including personnel, benefits and I-9 documentation.
• Finalizes new hire paperwork, including related data entry tasks and file creation and maintenance. Maintains the organization’s personnel records filing system.
• Assists with recruiting activities, including new hire paperwork, data entry, file creation and maintenance. Assists with posting positions on external websites.
• Supports the in-person recruitment activities, including scheduling, escorting of candidates and other related activities.
• Performs other duties as assigned.
• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.
• Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
• Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Supervisory or Managerial Responsibility
None

Travel
Minimal

Core Values

• Be available to work as scheduled and report to work on time.
• Be willing to accept supervision and work well with others.
• Be well groomed, appropriately for your role and wear  visibly.
• Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes Net Learning by due date annually.
• Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
• Adheres to safe…