Regulatory Administrative Assistant; Temporary

Position: Regulatory Administrative Assistant (Temporary)

Regulatory Administrative Assistant (Temporary)

Direct message the job poster from Anschutz Exploration Corporation

Base pay range

$28.00/hr - $38.00/hr

Reports to Regulatory Manager

Summary

The Regulatory Administrative Assistant provides administrative and clerical support to the Regulatory team. This role is heavily focused on organizing documents, preparing mailings, maintaining accurate tracking, and supporting routine permitting tasks.

Knowledge, Skills, and Abilities

• Administrative experience in an office environment required. Regulatory experience preferred, but not required.
• Prefer 1-2 years of energy regulatory experience, state permitting in Wyoming a plus; willing to train the right candidate with less experience.
• Highly organized, detail‑oriented, and able to follow structured processes.
• Ability to learn new software programs and troubleshoot basic issues.
• Self‑starter with strong problem‑solving skills.
• Coordination skills necessary for preparing and submitting permit packages.

Major Responsibilities Administrative Support (Primary Function)

• File and organize plats, submissions, approvals, bonds, ROWs, and other permitting documents.
• Prepare and format notice lists, mailing labels, and notice packets.
• Package and send outgoing mail, ensuring accurate mailing dates.
• Maintain mailing and office supply levels.
• Assist with invoice coding at the request of the Regulatory team.
• Maintain organized digital and physical filing systems.

Permitting Support (Training Provided)

• Assist with submitting Wyoming Oil & Gas Conservation Commission (WOGCC) permits and renewals as directed.
• Upload permitting details into the WOGCC Risk‑Based Data Management System (RBDMS/eForm).
• Review permit attachments for accuracy and completeness.
• Prepare check requests prior to scheduled permit submissions.
• Submit checks via Fed Ex to WOGCC with the corresponding RBDMS number.
• Support process improvements in state permitting workflows.
• Assist in completing submittals manually if automated tools are unavailable.

Reporting & Tracking

• Provide weekly progress reports on permits including submittals, approvals, and renewals.
• Maintain accurate tracking of permit submissions, approvals, dates, and API numbers.
• Perform bimonthly quality checks against the WOGCC website and EPEX to ensure tracking accuracy.

Salary Range

$28-38/hr

Duration

6 months with option to extend

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