Administrative Assistant, Office CEO

CLOSE DATE:
Thursday 7th August 2025

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As the Adminstrative Assitant, Office of the CEO you will enhance the effectiveness of the Office of the CEO by providing administrative, clerical and event planning support to the Principal Executive Administrator (PEA) and Chief of Staff (MD) for the Office of the CEO.

What will you be doing?

Adminstrative Duties

• Provide administrative and clerical support to the Principal Executive Administrator of the CEO, MD, Chief of Staff with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation.
• Manage all CEO Office meetings including catering, booking conference rooms, and arranging Audio Visual, as necessary.
• Coordinate, setup, and support the utilization of teleconference platforms (Web Ex, Microsoft Teams) and video conference technology.
• Compile and manage confidential executive and board materials.
• Maintain documents and meeting materials on the Diligent platform, and retention of digital documents on internal network and shared drives.
• Assist with filing of presentations, fact sheets, press reports, etc.
• Invoice and expense processing for Office of the CEO and Board Members through Oracle.
• Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail.
• Assist with ad-hoc or special projects, initiatives, and other duties as needed

Event Planning Duties

• Assist the PEA, with the execution of all office of the CEO event planning duties, including travel logistics on the ground support, venue research, activity research, menu development, Audio Visual, conference registration.

• Communicate with vendors on contracts, setup, menus, etc.
• Manage check/wire requests for deposits and final bills in accordance with the contract.
• Track and manage event budgets.
• Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning
  .

We tend to look for:

• Proficient in Microsoft office suite including Excel
• 7+ years of administrative support and event planning experience
• Maintain a very high level of discretion and confidentiality
• Strong time management, ability to prioritize tasks, organizational, and decision-making skills
• Effective communication, both verbally and written form with a professional and positive attitude
• Detail oriented, extremely accurate and organized, and reliable
• Experience with managing global/international travel
• Proven record of accomplishment and experience with all stages of planning, design, and production of events
• Must be a self-starter who requires little supervision to meet corporate goals
• A team player who embraces collaboration, adaptability and rising up to new challenges
• Proactive and results-oriented mindset
• Excellent interpersonal communication between Principal Executive Administrator, MD, Office of the CEO, Board of Directors and their spouses, the administrative team

What’s in it for you?

Compensation

We offer a competitive salary, equity, bonus & benefits. The base salary range is $39 - $46 per hour.

Some of the benefits our employees enjoy...

• Comprehensive benefit plans (medical/dental/vision) starting on day 1
• 401(k) with 100% match up to 10% of base salary in the form of Company Stock (LBTYK series)
• Discretionary Bonus Incentive (annually)
• Discretionary Equity Grants (annually)
• Paid time off
• Access to a private café, fitness centre, and paid parking
• Liberty Global participates in the E-Verify program

Who we are:

Join Liberty Global and Shape Tomorrow’s Connections Today!

At Liberty Global, we connect people through cutting-edge technology. As a world leader in broadband, video, and mobile communications, we invest infibre and 5G networks, providing over 85 million fixed and mobileconnectionsthroughleading brands,such as Virgin Media O2, Vodafone Ziggo, and Telenet. Our Ventures portfolio has strategic stakes inover 75 companies in content, tech, and infrastructure, including ITV, Formula E, Liberty Blume, Atlas Edge, and Egg.

We prioritize diversity, equity, and sustainability, using technology for good. If you're entrepreneurial and thrive on challenges, join our high-performing team.

Liberty Global is an equal opportunity employer, committed to an inclusive environment and accommodating all candidates. We’re eager to hear from you, no matter your background.